The Business Master (3rd Edition)/The Business Master (3rd Edition).iso/files/busition/policerc/prs.doc

Text File | 1980-01-01 | 141KB | 6,948 lines

                  POLICE RECORDS SYSTEM (1.1)

                         USER MANUAL




                             BY


                        MicroServices
                         P.O. Box 40
                    Brooksville, ME  04617
                       [phone]


                       Copyright  1984

                     ALL RIGHTS RESERVED






































                            PREFACE
                            -------


   First of all,  thank you for considering our products.  We are
committed to providing our customers with prompt answers to their
questions and advice about the use of our products.  We encourage
you to call us.


   It  has  been our experience that people learn how to use  new
software products in many different ways.   Factors such as prior
computer experience, time constraints, availability of help, ease
of product,  etc.  will probably effect how you will learn to use
the Police Records System.  Keeping in mind these differences, we
have developed this manual, as well as the entire system, so that
you may choose several different learning approaches.


   For  example,  if you have the time,  you might choose to read
the  entire manual and then try the hands-on  demonstration.   Or
you  might feel that the hands-on demonstration is not worthwhile
and immediately begin to use the system.


   Another  approach would be to scan Sections A through D,  read
the first subsection of Section E and then either read through or
try the hands-on demonstration.  Since the functions described in
Section E work virtually the same, you need only be familiar with
one to understand the remainder.  This approach is the fastest.


  Whatever approach you follow, we would recommend the following:


-  Don't skip Section D (HOW TO GET STARTED)

-  While reading Section E (HOW THE POLICE RECORDS SYSTEM  WORKS)
   use Appendices D (SAMPLE REPORTS) & E (SAMPLE SCREENS) to help
   you visualize what is going on.

-  Call us for answers to your questions.













                               i









è                     TABLE OF CONTENTS
                     -----------------

                                                         PAGE

SECTION A.  WHAT IS THE POLICE RECORDS SYSTEM ?             1

SECTION B.  DEFINITION OF TERMS                             2

SECTION C.  GENERAL OPERATING INSTRUCTIONS                  4

SECTION D.  HOW TO GET STARTED                              6

SECTION E.  HOW THE POLICE RECORDS SYSTEM WORKS

        1.  Dispatch Records                                7

        2.  Cross Reference                                13

        3.  Warrant Records                                19

        4.  Arrest Records                                 25

        5.  Criminal Records                               31

        6.  Reports                                        37


APPENDIX

    A.  HANDS-ON DEMONSTRATION                             40

    B.  MAKING A PERIODIC BACKUP OF YOUR MASTER FILES      49

    C.  DEFINITION OF SCREEN FIELDS                        51

    D.  SAMPLE REPORTS                                     60

    E.  SAMPLE SCREENS                                     65

    F.  PRS USER GROUP                                    104














                               ii









è     SECTION A.  WHAT IS THE POLICE RECORDS SYSTEM ?


First off,  let's refer to the Police Records System as 'PRS'.

PRS  is  a  computer  software system  developed  to  assist  the
"typical"   police  department to store and retrieve  information
about  dispatch  calls,   warrants,  arrests,  criminal  history,
firearms  and local residents.  PRS also provides a selection  of
reports that you will find helpful.


BUT WE'RE NOT A TYPICAL POLICE DEPARTMENT !


That's right, no one seems to be and that's the problem with most
computer software systems.   For example, if your department does
not handle the registration of firearms, you won't have a need to
record  such  details.   PRS has been developed so that  you  can
choose  NOT  to use all of its functions...only those  that  make
sense to you.

Other problems often encountered with software systems  developed
for  the "typical" police department are that they may not  store
information in a manner that you like or provide reports that you
need.  In order to overcome such problems, MicroServices not only
provides the details needed by computer programmers to modify PRS
but  also  offers  a low-cost service to customize  PRS  to  your
needs (refer to Appendix F for further details).


ARE WE TOO BIG (OR SMALL) TO USE PRS ?


Neither.   The  amount of information you plan to enter into  PRS
will effect how much storage capacity you'll need.  If you have a
question about your specific needs, please contact us.


WHAT TYPE OF COMPUTER EQUIPMENT DO I NEED TO RUN PRS ?

We recommend an IBM PC, AT or compatible with a hard disk and at
least 256K of RAM, plus an 80 column printer. If you have another
brand of computer, or a floppy disk system, please call and we'll
discuss how you'll still be able to use PRS.










                            1









è        SECTION B.  DEFINITION OF TERMS



Some  terms  will be introduced in this manual that may be  unfa-
miliar.  A brief explanation of each is provided below:



BACKSPACE  KEY  - The BACKSPACE key is used to  make your  screen
cursor  skip  backward on the screen.  It is located on  the  top
righthand side of your keyboard.   It looks like a straight arrow
pointing to the left (not to be confused with the slightly larger
RETURN key just below).


COMMAND  - A command is an instruction the computer  understands.
For example,  the message "IS THE ABOVE CORRECT ?  (Y/N)" may ap-
pear on your monitor.   If you enter "Y" or "N", you have entered
a  command  that the computer will understand.   If you  were  to
enter  "X",  for example,  the computer would not understand  you
command.


CURSOR  - The  cursor generally appears as a  blinking  underline
character  on  your  monitor where you are to  begin  entering  a
command  or data.   Sometimes,  the cursor appears as a rectangle
the size of an uppercase letter.


DATA INPUT -  Data is information.  Data input refers to entering
information into a computerized file by using your keyboard.


FIELD - A field is a single piece of information about a specific
topic.   For  example,  address is a single piece of  information
about an individual.  In this case, address is but one field that
helps to describe an individual.


FILE  - A file is a collection of records about a specific topic.
For example, all your warrant records can be collected and stored
in a file cabinet as well as a computer file.


FUNCTION  - A  function can be thought of as a task you  need  to
perform.   PRS  currently supports 6 functions to help  you  with
your  day-to-day tasks.   Please refer to Section E  for complete
details.


HARDWARE - A general term that refers to all of the parts of your
computer system...the keyboard,  monitor,  disk drives,  printer,
etc.

                               2









èMENU - A screen that lists functions that are available to you.


MONITOR  - One  of  several terms used to refer  to  the  TV-like
screen  of your computer.   Also referred to as a terminal or CRT
(Carthode Ray Tube).


RECORD  - A  record  is a collection of fields that  refer  to  a
specific topic.  For example, name, address, height, weight, etc.
combine to form a record about an individual.


RETURN KEY - The RETURN key is pressed when you want the computer
to  acknowledge  your command or data input.   The RETURN key  is
also known as the ENTER  key.  It's located on the righthand side
of your keyboard.  It looks like a straight arrow pointing to the
left,  bent upwards at the right end (not to be confused with the
slightly smaller BACKSPACE key just above).


SCREEN  - A  screen refers to the video display you see  on  your
monitor.


SOFTWARE  - A  general  term  that refers to  the "programs" that
control your computer system.   A program is nothing more than  a
set of commands that the computer can follow.



























                               3









è        SECTION C.  GENERAL OPERATING INSTRUCTIONS



Whenever we attempt to use something new, it's a good practice to
know how that something works.  When you purchased your computer,
hopefully you received instructions as to how it works. With each
new piece of equipment and software product you've purchased, you
also received operating instructions.


Likewise,  PRS has a specific set of operating instructions  that
you should become familiar with.   No, there's not alot to remem-
ber.   In fact,  as you use PRS you'll find most of the following
operating instructions are obvious and comfortable for you.



OPERATING INSTRUCTIONS TO REMEMBER
----------------------------------


PRS is  a menu-based  system.    That means when you start PRS, a
MASTER  MENU SCREEN will be displayed on your monitor that  lists
all the functions available to you.  By entering the number  cor
responding  to the function,  PRS will display another screen  to
carry out that function.


In turn,  many of these subsequent screens will ask you to choose
WHAT  you  want to do.   These choices will always appear at  the
bottom  of  your screen.  They are activated by your  typing  the
letter  in parentheses that corresponds to what you want  to  do.
Note  that  you can type the letter in upper or  lower  case,  it
doesn't matter.


When  entering the number or letter that corresponds to what  you
want  to do,  PRS will immediately respond to your  request...you
are not required to then press the RETURN key.


The  above convention contrasts with how you move from one  field
to another on a PRS screen. When you are adding or changing field
information,  you  must  press the RETURN key to 'skip' from  one
field to the next.   The only exception is when you totally  fill
the field with information, in which case, PRS will automatically
move you to the next field.


If  any screen field is not large enough to hold the  information
you wish to store, please accept our apologies.  PRS was designed
to  provide ample room for information,  but also with an eye  to
efficiency.   You'll  need to abbreviate as best as possible,  or
contact us about customizing your system.


                               4







èCertain  fields  will  only accept numbers as  data  input.   For
example,  all PRS dates are expressed as MM/DD/YY.   Therefore, a
valid date would be 01/31/84 for January 31,  1984.   If you  at
tempt  to  enter any other character,  PRS will refuse to  accept
your entry.


Help screens are available at critical points within  PRS.   They
appear  as  choices on the MASTER MENU SCREEN and  several  other
screens.


All  screens will display messages at the bottom that prompt  you
to take the appropriate action.


When  PRS detects a problem,  a brief explanation will appear  at
the bottom of your screen.   Occasionally,  the explanation  will
call  for an answer.   Most of the time,  you'll be told to press
any key to continue the process.   If you're ever confused by the
explanations, please refer to Section E  for additional details.


The  only true exit from PRS can be found as the last  choice  on
the  MASTER MENU SCREEN.   The exit choices you'll see  in  other
parts  of  PRS,  if chosen,  will return you to the  MASTER  MENU
SCREEN.   In  effect,  the MASTER MENU SCREEN is a home base from
which  you  venture to perform functions and always  return  when
finished.


























                               5









è              SECTION D.  HOW TO GET STARTED


Before  we get started,  please make at least one backup copy  of
your PRS diskette.   If you're not sure how to do this,  refer to
your DOS manual under the command COPY or DISKCOPY.


PRS has been designed to work on hard disk systems.   If you have
a floppy disk system,  please call us to discuss the availability
of PRS for your system.



HOW TO INSTALL PRS ON YOUR HARD DISK SYSTEM
-------------------------------------------


STEP  1.   Create a subdirectory called PRS on your hard disk.


STEP  2.   Place the PRS diskette in your 'A' drive and close
           the diskette drive door.  This diskette contains all
           the programs and master files that make PRS work.


STEP  3.   Copy the contents of the diskette to your subdirectory
           with the following command:

           COPY A:*.* \PRS


STEP  4.   Go to the subdirectory, type 'PRS' and press the RETURN
           key.  You will be presented with the PRS logo screen.
           Press any key and the MASTER MENU SCREEN will be dis-
           played.  That's it !  You're now ready to put PRS to
           the test.



If this is the first time you've seen the MASTER MENU SCREEN, you
may want to exit the screen by simply typing '8' so that you  can
review  Section E as well as the Appendix.   In fact,  a complete
hands-on,  step-by-step  demonstration  of  PRS is  presented  in
Appendix A.










                               6è









     SECTION E.  HOW THE POLICE RECORDS SYSTEM WORKS


As  previously  mentioned,  PRS was developed to  assist  in  the
storage  and  retrieval  of  information  about  dispatch  calls,
warrants, arrests, criminal history,firearms and local residents.
PRS  also  provides  a selection of reports that  you  will  find
helpful.   This section outlines the purpose of each PRS function
and how it works.


Each  function will be discussed in the order as presented on the
MASTER MENU SCREEN.   It may help to refer to the Sample  Screens
in Appendix E as you read the following.


1.  DISPATCH RECORDS


PURPOSE
-------


The Dispatch Records function is used to store information  about
your  dispatched  calls.   Once the information has been  entered
through  your keyboard into PRS,  it is stored in a  computerized
file  called DISPATCH.   Once stored,  it can be recalled to  the
screen,  changed or deleted.   The information acts as the  basis
for printed reports described under Subsection 6 Reports.



WHEN TO USE IT
--------------


You  will want to use the Dispatch Records function when you want
to do the following:


   -  Store new details of a dispatched call
   -  Update details of a dispatched call
   -  View details of a dispatched call


HOW IT WORKS
------------


To  choose  the  Dispatch Records function from the  MASTER  MENU
SCREEN, enter '1'.  PRS will display the DISPATCH SCREEN.  At the
bottom of the screen you will be asked to choose what you want to
do.   Your choices will be to ADD a call, SEARCH for a particular
call,  seek HELP or to EXIT to the MASTER MENU SCREEN.   HELP and
EXIT work as their names imply.  ADD and SEARCH work as follows:

                               7








èA. ADD A CALL



   To ADD a call,  enter 'A'.   Your screen cursor will  position
   itself just beyond the  LAST NAME field near the top, lefthand
   corner of your screen.



   The note at the bottom of the screen prompts you to enter  the
   individual's name.  As it states, you can press the RETURN key
   if you decide NOT to add a call.   By pressing the RETURN key,
   PRS will return you to the MASTER MENU SCREEN.



   If you decide to add a call,  you will be required to enter an
   individual's  last name.   The  reason is that when you  later
   search for a particular call, you'll be searching by the name.
   Whether  you choose to put details in any of the other  fields
   is up to you.



   After you've  entered the last name, press the  RETURN key and
   your screen  cursor will  'skip' to the next  field.  To  skip
   backward,  remember  to  use the BACKSPACE  key.  Continue  to
   enter  the  details  of  the  call  until  you've  filled  the
   entire  screen.  If  you are not sure what a particular  field
   means,  all  the  fields are described in Appendix C.  If  the
   details  of any  particular  field  happen to take up all  the
   available  space,  you'll  note that your screen  cursor  will
   automatically skip to the next.



   Once  you've entered details into the last  field,  press  the
   RETURN  key.   A  question will appear at the  bottom  of  the
   screen  in order to confirm that what you've just  entered  is
   correct.   If  you've made a mistake,  enter 'N' and PRS  will
   return the screen cursor to LAST NAME.



   If,  for  example,  you made a mistake in the location of  the
   call,  press  the RETURN key until the screen cursor skips  to
   the LOCATION field.  Now enter the correct address.   If there
   are other mistakes,  press the RETURN key until you reach  the
   bad field and enter the correct details.  When all corrections
   have been made,  either continue to press the RETURN key until
   the question about correctness again appears at the bottom  of
   the screen or press Ctrl-W.  To use Ctrl-W, hold down the Ctrl
   key  on the left side of your keyboard and then press the  'W'
   key once.

                               8








è   Now  enter 'Y' to confirm that the details are  correct.   PRS
   will  now  take  the details you've just entered and  make  an
   entry  in the DISPATCH master file except under the  following
   condition:

      If you've blanked out the individual's last  name, PRS will
      display a message at the bottom of the screen to remind you
      that a name is required.


   If you do not  receive the  above message, rest assured that a
   new  call has been added to the DISPATCH master  file.   After
   adding the new call,  PRS will return you to the  MASTER  MENU
   SCREEN.









































                               9









èB. SEARCHING FOR A CALL



   To  SEARCH  for a call,  enter 'S'.   Your screen cursor  will
   position itself just beyond the  LAST NAME field near the top,
   lefthand corner of your screen.



   Again,  a  message  will appear at the bottom of  your  screen
   prompting you to take an action.  Proceed by either entering a
   last name or pressing the RETURN key to exit.



   If you choose to continue the search,  enter all or a  portion
   of the  last name.  The  entry can be in  upper or lower case.
   Once entered, press the RETURN key.  PRS  will now  attempt to
   find the name in the DISPATCH master file.  If it cannot    be
   found,  a  message will appear at the bottom of the screen  to
   let you know.  It's up to you to research the correct spelling
   or whether the call was ever entered.



   If the search is successful,  PRS will display all the details
   it  contains  about the first call it finds that  matches  the
   name  you  entered.   You  should confirm  that  the  call  is
   actually the one you want.



   For  example,  if you are searching for a call under the  name
   of 'SMITH' and PRS has 2 listings under that name, the listing
   of the first 'SMITH' will be  displayed.  It may turn out that
   you actually want to see the second one.



   Or,  you might have  entered  only  'SM'  (as a  shortcut) and
   there are 2 listings under 'SMITH' and 1 under  'SMALLEY'.  In
   this case PRS will  display the  details  of   'SMALLEY' while
   you  might   actually  want to see the  second   'SMITH'.  PRS
   provides the ability to  skip  forward  and  backward   (to be
   covered shortly) to view other calls should this occur to you.



   At  the  bottom of the screen you'll note your options  as  to
   what  you  can do next.  Enter the  letter that corresponds to
   what you would like to do.



                               10









è   If  you choose to CHANGE the call,  PRS will return the screen
   cursor to LAST NAME.   Press the RETURN key until the   screen
   cursor skips to the field(s) you want to change and enter  the
   changes.  When all corrections have been made, either continue
   to  press the RETURN key until the question about  correctness
   appears at the bottom of the screen or press Ctrl-W.



   Now enter 'Y' to  confirm that  the details  are correct.  PRS
   will now take the details you've just entered and   change the
   entry  in the DISPATCH master file except under the  following
   condition:

      If you've blanked out the individual's last  name, PRS will
      display a message at the bottom of the screen to remind you
      that a name is required.

   If  you do not receive such a message,  rest assured that  PRS
   has changed the  call in the DISPATCH master  file.  PRS  will
   return you to the MASTER MENU SCREEN.



   To view the NEXT call, enter 'N'. PRS will display the details
   of  the next call (alphabetically) within the DISPATCH  master
   file.   Once  displayed,  you  will have the same  options  to
   choose from at the bottom of the screen.  If you inadvertently
   ask for the next call while at the end of the DISPATCH  master
   file, a message will be displayed at the  bottom of the screen
   telling you so.



   To view the PRIOR call,  enter 'P'.  PRS will  display the de-
   tails of the prior call  (alphabetically)  within the DISPATCH
   master file.   Once displayed,  you will have the same options
   to  choose  from  at  the  bottom  of  the  screen.    If  you
   inadvertently  ask for the prior call  while at the  beginning
   of  the DISPATCH master file,  a message will be displayed  at
   the bottom of the screen telling you so.



   To  DELETE the call  displayed on the  screen,  enter  'D'.  A
   message  will be displayed at the bottom of the screen  asking
   you  to confirm your intention.   If you decide not to  delete
   the call, enter  'N', otherwise,  enter  'Y'.   Depending upon
   your  response,  PRS  will either  delete the  call  from  the
   DISPATCH master file or  leave the call unchanged. Either way,
   you will be returned to the MASTER MENU SCREEN.




                               11









è   To choose the HARDCOPY option,  enter 'H'.  PRS will print the
   contents  of the screen.   A message will be displayed at  the
   bottom of the screen asking you to turn your printer on and to
   align the paper.   In addition, you must confirm that you want
   the contents of the screen printed by entering 'Y'. Otherwise,
   enter 'N' and PRS will return you to the MASTER MENU SCREEN.



   If  you  just  want to view the call and then  return  to  the
   MASTER MENU SCREEN,  then you'll want to choose EXIT by enter-
   ing 'E'.











































                               12









è2.  CROSS REFERENCE



PURPOSE
-------


The  Cross Reference function makes it possible to store  details
about local residents.   Generally, the details are gathered as a
result of resident complaints and investigations.   Details about
firearms  registration and medical problems can also  be  stored.
Once stored,  the details can be recalled to the screen,  changed
or  deleted.   The information acts as the basis for printed  re
ports described under Subsection 6 Reports.



WHEN TO USE IT
--------------


You  will want to use the Cross Reference function when you  want
to do the following:


   -  Store new details about a local resident
   -  Update details about a local resident
   -  View details about a local resident




HOW IT WORKS
------------


To  choose  the  Cross Reference function from  the  MASTER  MENU
SCREEN,  enter '2'.  PRS will display the CROSS REFERENCE SCREEN.
At the bottom of the screen you will be asked to choose what  you
want  to  do.   Your  choices will be to ADD a  resident  record,
SEARCH  for a particular resident,  seek HELP or to EXIT  to  the
MASTER  MENU  SCREEN.   HELP and EXIT work as their names  imply.
ADD and SEARCH work as follows:











                               13









èA. ADD A RESIDENT RECORD



   To ADD a resident record,  enter 'A'.  Your screen cursor will
   position  itself just beyond the LAST NAME field near the  top
   lefthand corner of your screen.



   The note at the bottom of the screen prompts you to enter  the
   individual's name.  As it states, you can press the RETURN key
   if you decide NOT to add a record.  By pressing the RETURN key
   PRS will return you to the MASTER MENU SCREEN.



   If  you decide to add a resident record,  you will be required
   to  enter an individual's last name.  The reason is that  when
   you later search for a particular resident,  you'll be search-
   ing by the name.  Whether you choose to put details in any  of
   the other fields is up to you.



   After you've  entered the last name, press the  RETURN key and
   your screen  cursor will  'skip' to the next  field.  To  skip
   backward,  remember  to  use the BACKSPACE  key.  Continue  to
   enter  the  details  of the resident until you've  filled  the
   entire  screen.  If  you are not sure what a particular  field
   means,  all  the  fields are described in Appendix C.  If  the
   details  of any  particular  field  happen to take up all  the
   available  space,  you'll  note that your screen  cursor  will
   automatically skip to the next.



   Once  you've entered details into the last  field,  press  the
   RETURN  key.   A  question will appear at the  bottom  of  the
   screen  in order to confirm that what you've just  entered  is
   correct.   If  you've made a mistake,  enter 'N' and PRS  will
   return the screen cursor to LAST NAME.



   If,  for  example,  you made a mistake in the spelling of  the
   address, press the RETURN key until the screen cursor skips to
   the address field.   Now enter the correct address.   If there
   are other mistakes,  press the RETURN key until you reach  the
   bad field and enter the correct details.  When all corrections
   have been made,  either continue to press the RETURN key until
   the question about correctness again appears at the bottom  of
   the screen or press Ctrl-W.


                               14









è   Now  enter 'Y' to confirm that the details are  correct.   PRS
   will  now  take  the details you've just entered and  make  an
   entry  in the RESIDENT master file except under the  following
   conditions:

      If you've blanked out the individual's last name,  PRS will
      display a message at the bottom of the screen to remind you
      that a name is required.

      If  the  last  name already exists in the  RESIDENT  master
      file,  PRS will display a message telling you so.  You must
      then  choose  whether  to allow PRS to make  an  additional
      entry  under  the  same  name.    A  cautionary  note,  PRS
      tells  you of the duplicate so that you can avoid  entering
      the same record twice.


   If  you  do not receive either of  the  above  messages,  rest
   assured  that  a  new resident record has  been added  to  the
   RESIDENT  master file.   After adding the new call,  PRS  will
   return you to the MASTER MENU SCREEN.


































                               15









èB. SEARCHING FOR A RESIDENT RECORD



   To SEARCH for a resident, enter  'S'.  Your screen cursor will
   position itself just beyond the  LAST NAME  field near the top
   lefthand corner of your screen.



   Again,  a  message  will appear at the bottom of  your  screen
   prompting you to take an action.  Proceed by either entering a
   last name or pressing the RETURN key to exit.



   If you choose to continue the search,  enter all or a  portion
   of the  last name.  The  entry can be in  upper or lower case.
   Once entered, press the RETURN key.  PRS  will now  attempt to
   find the name in the RESIDENT  master file.   If it cannot  be
   found,  a  message will appear at the bottom of the screen  to
   let you know.  It's up to you to research the correct spelling
   or whether the resident record was ever entered.



   If the search is successful,  PRS will display all the details
   it contains about the first resident it finds that matches the
   name  you  entered.   You  should confirm that the  record  is
   actually the one you want.



   For example,  if you are searching for a resident by the  name
   of  'SMITH' and PRS has 2 records under that name,  the  first
   'SMITH' will be displayed.  It may turn out that  you actually
   want to see the second one.



   Or,  you might have  entered  only  'SM'  (as a  shortcut) and
   there are 2 records under  'SMITH' and 1 under  'SMALLEY'.  In
   this case PRS will  display the  details  of   'SMALLEY' while
   you  might   actually  want to see the  second   'SMITH'.  PRS
   provides the ability to  skip  forward  and  backward   (to be
   covered shortly) to view records should this occur to you.



   At  the  bottom of the screen you'll note your options  as  to
   what  you  can do next.  Enter the  letter that corresponds to
   what you would like to do.



                               16









è   To CHANGE the resident record, enter 'C'.  PRS will return the
   screen cursor to LAST  NAME.   Press the RETURN key  until the
   screen  cursor skips to the  field(s)  you want to  change and
   enter  the  changes.    When all corrections have  been  made,
   either  continue  to press the RETURN key until  the  question
   about correctness appears at the bottom of the screen or press
   Ctrl-W.



   Now enter 'Y' to  confirm that  the details  are correct.  PRS
   will now take the details you've just entered and   change the
   entry  in the RESIDENT master file except under the  following
   condition:


      If you've blanked out the individual's last  name, PRS will
      display a message at the bottom of the screen to remind you
      that a name is required.



   If you do not receive such  a message,  rest assured that  PRS
   has  changed the resident record in the  RESIDENT master file.
   PRS will return you to the MASTER MENU SCREEN.



   To view the NEXT resident  record,  enter  'N'.  PRS will dis-
   play the details of the next resident (alphabetically)  within
   the  RESIDENT master file.  Once displayed,  you will have the
   same options to choose from at the bottom of the  screen.   If
   you  inadvertently  ask for the next resident record while  at
   the  end of the RESIDENT master file,  a message will be  dis-
   played at the bottom of the screen telling you so.



   To view the PRIOR  resident record, enter  'P'.  PRS will dis-
   play the details of the prior resident (alphabetically) within
   the RESIDENT master file.  Once displayed,  you will have  the
   same  options to choose from at the bottom of the screen.   If
   you  inadvertently ask for the prior resident record while  at
   the beginning of the RESIDENT master file,  a message will  be
   displayed at the bottom of the screen telling you so.



   To  DELETE the resident record displayed on the screen,  enter
   'D'.  A message will be displayed at the bottom of the  screen
   asking  you to confirm your intention.  If you decide  not  to
   delete the record, enter 'N', otherwise, enter 'Y'.  Depending
   upon your response, PRS will either delete the resident record
   from  the RESIDENT master file or leave the record  unchanged.
   Either way, you will be returned to the MASTER MENU SCREEN.

                               17








è   To choose the HARDCOPY option,  enter 'H'.  PRS will print the
   contents  of the  screen.  A message will be displayed at  the
   bottom of the screen asking you to turn your printer on and to
   align the paper.  In addition,  you must confirm that you want
   the contents of the screen printed by entering 'Y'. Otherwise,
   enter 'N' and PRS will return you to the MASTER MENU SCREEN.



   If  you just want to view the resident call and then return to
   the  MASTER  MENU SCREEN,  then you'll want to choose EXIT  by
   entering 'E'.











































                               18









è3.  WARRANT RECORDS




PURPOSE
-------


The  Warrant Records function makes it possible to store  details
about  outstanding  warrants.   Generally,  the  details  of  the
warrant  are  entered  into PRS when issued from a  local  court.
Once stored,  the details can be recalled to the screen,  changed
or  deleted.   The  information  acts as the  basis  for  printed
reports described under Subsection 6 Reports.



WHEN TO USE IT
--------------


You will want to use the Warrant Records  function when you  want
to do the following:


   -  Store new details of an outstanding warrant
   -  Update details about a warrant
   -  View details about a warrant




HOW IT WORKS
------------


To  choose  the  Warrant Records function from  the  MASTER  MENU
SCREEN,  enter '3'.  PRS will display the WARRANT SCREEN.  At the
bottom of the screen you will be asked to choose what you want to
do.   Your choices will be to ADD a warrant record,  SEARCH for a
particular  warrant,  seek  HELP  or to EXIT to the  MASTER  MENU
SCREEN.  HELP and EXIT work as their names imply.  ADD and SEARCH
work as follows:











                               19









èA. ADD A WARRANT RECORD



   To ADD a warrant record,  enter  'A'.  Your screen cursor will
   position itself just beyond the  LAST NAME field near the  top
   lefthand corner of your screen.



   The note at the bottom of the screen prompts you to enter  the
   individual's name.  As it states, you can press the RETURN key
   if  you  decide NOT to add a record.   By pressing  the RETURN
   key, PRS will return you to the MASTER MENU SCREEN.



   If you decide to add a warrant record, you will be required to
   enter an individual's last name.  The reason is  that when you
   later search for a particular warrant,  you'll be searching by
   the  name.  Whether  you choose to put details in any  of  the
   other fields is up to you.



   After you've  entered the last name, press the  RETURN key and
   your screen  cursor will  'skip' to the next  field.  To  skip
   backward,  remember  to  use the BACKSPACE  key.  Continue  to
   enter  the  details  of the warrant until  you've  filled  the
   entire  screen.  If you are not sure what a  particular  field
   means,  all  the fields are described in Appendix  C.  If  the
   details  of any  particular  field  happen to take up all  the
   available  space,  you'll  note that your screen  cursor  will
   automatically skip to the next.



   Once  you've entered details into the last  field,  press  the
   RETURN  key.   A  question will appear at the  bottom  of  the
   screen  in order to confirm that what you've just  entered  is
   correct.   If  you've made a mistake,  enter 'N' and PRS  will
   return the screen cursor to LAST NAME.



   If,  for  example,  you made a mistake in the spelling of  the
   city,  press the  RETURN key until the screen  cursor skips to
   the CITY field.  Now correct the mistake.  If there are  other
   mistakes,  press  the RETURN key until you reach the bad field
   and enter the correct details.  When all corrections have been
   made, either continue to press the RETURN key until the quest-
   ion  about  correctness  again appears at the  bottom  of  the
   screen or press Ctrl-W.


                               20









è   Now  enter 'Y' to confirm that the details are  correct.   PRS
   will  now  take  the details you've just entered and  make  an
   entry  in the  WARRANT master file except under the  following
   condition:


      If you've blanked out the individual's last name,  PRS will
      display a message at the bottom of the screen to remind you
      that a name is required.


   If you do not receive the  above message, rest  assured that a
   new warrant record has been added to the WARRANT master  file.
   After adding the new record, PRS will return you to the MASTER
   MENU SCREEN.








































                               21









èB. SEARCHING FOR A WARRANT



   To SEARCH for a warrant, enter  'S'.  Your screen  cursor will
   position  itself just beyond the  LAST NAME field near the top
   lefthand corner of your screen.



   Again,  a  message  will appear at the bottom of  your  screen
   prompting you to take an action.  Proceed by either entering a
   last name or pressing the RETURN key to exit.



   If you choose to continue the search,  enter all or a  portion
   of the  last name.  The  entry can be in  upper or lower case.
   Once entered, press the RETURN key.  PRS  will now  attempt to
   find the name in the  WARRANT  master  file.  If it cannot  be
   found,  a  message will appear at the bottom of the screen  to
   let you know.  It's up to you to research the correct spelling
   or whether the warrant record was ever entered.



   If the search is successful,  PRS will display all the details
   it contains about the first warrant it finds that matches  the
   name  you entered.  You should confirm that the record is act-
   ually the one you want.



   For  example,  if you are searching for a warrant for  'SMITH'
   and PRS has 2 records under that name, the first  'SMITH' will
   be  displayed.  It may turn out that  you actually want to see
   the second one.



   Or,  you might have  entered  only  'SM'  (as a  shortcut) and
   there are 2 records under  'SMITH' and 1 under  'SMALLEY'.  In
   this case PRS will  display the  details  of   'SMALLEY' while
   you  might actually want to see the second 'SMITH'.  PRS  pro-
   vides the ability to skip forward and backward (to be  covered
   shortly) to view records should this occur to you.



   At  the  bottom of the screen you'll note your options  as  to
   what  you  can do next.  Enter the  letter that corresponds to
   what you would like to do.



                               22









è   To CHANGE the warrant record, enter 'C'.  PRS will  return the
   screen cursor to LAST NAME.   Press the RETURN key  until  the
   screen  cursor skips to the  field(s)  you want to  change and
   enter  the  changes.    When all corrections have  been  made,
   either  continue  to press the RETURN key until  the  question
   about correctness appears at the bottom of the screen or press
   Ctrl-W.



   Now enter 'Y' to  confirm that  the details  are correct.  PRS
   will now take the details you've just entered and   change the
   entry  in the WARRANT  master file except under the  following
   condition:


      If you've blanked out the individual's last  name, PRS will
      display a message at the bottom of the screen to remind you
      that a name is required.


   If you do not receive such a  message,  rest assured that  PRS
   has  changed the warrant  record in the WARRANT  master  file.
   PRS will return you to the MASTER MENU SCREEN.



   To view the NEXT warrant record, enter  'N'.  PRS will display
   the details of the  next  warrant (alphabetically)  within the
   WARRANT  master file.  Once displayed,  you will have the same
   options to choose from at the bottom of the  screen.   If  you
   inadvertently ask for the next warrant record while at the end
   of the WARRANT master file, a message will be displayed at the
   bottom of the screen telling you so.



   To view the PRIOR warrant record, enter 'P'.  PRS will display
   the details of the prior  warrant  (alphabetically) within the
   WARRANT master file.  Once displayed,  you will have  the same
   options to choose from at the bottom of the  screen.   If  you
   inadvertently  ask for the prior warrant record while  at  the
   beginning of the WARRANT master file,  a message will  be dis-
   played at the bottom of the screen telling you so.



   To  DELETE the warrant record displayed on the  screen,  enter
   'D'.  A message will be displayed at the bottom of the  screen
   asking  you to confirm your intention.   If you decide not  to
   delete the record, enter 'N', otherwise, enter 'Y'.  Depending
   upon  your  response,  PRS will either  delete  the    warrant
   record  from  the  WARRANT  master file or  leave the   record
   unchanged. Either way, you will be returned to the MASTER MENU
   SCREEN.

                               23








è   To choose the HARDCOPY option,  enter 'H'.  PRS will print the
   contents  of the screen.   A message will be displayed at  the
   bottom of the screen asking you to turn your printer on and to
   align the paper.   In addition, you must confirm that you want
   the contents of the screen printed by entering 'Y'. Otherwise,
   enter 'N' and PRS will return you to the MASTER MENU SCREEN.



   If  you  just want to view the record and then return  to  the
   MASTER  MENU  SCREEN,  then  you'll want  to  choose  EXIT  by
   entering 'E'.











































                               24









è4.  ARREST RECORDS




PURPOSE
-------


The  Arrest Records function makes it possible to  store  details
about local arrests.  Once stored, the details can be recalled to
the  screen,  changed  or deleted.   The information acts as  the
basis for printed reports described under Subsection 6 Reports.



WHEN TO USE IT
--------------


You will want to use the Arrest Records function when you want to
do the following:


   -  Store new details of an arrest
   -  Update details about an arrest
   -  View details of an arrest




HOW IT WORKS
------------


To  choose  the  Arrest  Records function from  the  MASTER  MENU
SCREEN,  enter '4'.   PRS will display the ARREST SCREEN.  At the
bottom of the screen you will be asked to choose what you want to
do.   Your choices will be to ADD an arrest record,  SEARCH for a
particular  arrest,   seek  HELP  or to EXIT to the  MASTER  MENU
SCREEN.  HELP and EXIT work as their names imply.  ADD and SEARCH
work as follows:













                               25









èA. ADD AN ARREST RECORD



   To ADD an arrest record,  enter 'A'.  Your screen cursor  will
   position  itself just beyond the  LAST NAME field near the top
   lefthand corner of your screen.



   The note at the bottom of the screen prompts you to enter  the
   individual's name.  As it states, you can press the RETURN key
   if  you  decide NOT to add a record.   By pressing  the RETURN
   key, PRS will return you to the MASTER MENU SCREEN.



   If you decide to add an arrest record, you will be required to
   enter an individual's last name.  The reason is that  when you
   later search  for a particular  arrest, you'll be searching by
   the  name.  Whether  you choose to put details in any  of  the
   other fields is up to you.



   After you've  entered the last name, press the  RETURN key and
   your screen  cursor will  'skip' to the next  field.  To  skip
   backward,  remember  to  use the BACKSPACE  key.  Continue  to
   enter  the  details  of the arrest  until  you've  filled  the
   entire  screen.  If you are not sure what a  particular  field
   means,  all  the fields are described in Appendix  C.  If  the
   details  of any  particular  field  happen to take up all  the
   available  space,  you'll  note that your screen  cursor  will
   automatically skip to the next.



   Once  you've entered details into the last  field,  press  the
   RETURN  key.   A  question will appear at the  bottom  of  the
   screen  in order to confirm that what you've just  entered  is
   correct.   If  you've made a mistake,  enter 'N' and PRS  will
   return the screen cursor to LAST NAME.



   If,  for example,  you made a mistake in the continuance date,
   press the RETURN key until the screen cursor skips to the CONT
   DATE field.  Now correct the mistake.  If there are other mis-
   takes,  press the RETURN key until you reach the bad field and
   enter  the  correct details.   When all corrections have  been
   made,  either  continue  to  press the RETURN  key  until  the
   question about correctness again appears at the bottom of  the
   screen or press Ctrl-W.


                               26









è   Now  enter 'Y' to confirm that the details are  correct.   PRS
   will  now  take  the details you've just entered and  make  an
   entry  in the  ARREST  master file except under the  following
   condition:


      If you've blanked out the individual's last name,  PRS will
      display a message at the bottom of the screen to remind you
      that a name is required.


   If you do not receive the  above message, rest assured that  a
   new arrest record has been added to the ARREST   master  file.
   After  adding the new record,  PRS  will  return  you  to  the
   MASTER MENU SCREEN.








































                               27









èB. SEARCHING FOR AN ARREST RECORD



   To SEARCH for an arrest record, enter 'S'.  Your screen cursor
   will position itself just beyond the LAST NAME field  near the
   top lefthand corner of your screen.



   Again,  a  message  will appear at the bottom of  your  screen
   prompting you to take an action.  Proceed by either entering a
   last name or pressing the RETURN key to exit.



   If you choose to continue the search,  enter all or a  portion
   Once entered, press the RETURN key.  PRS  will now  attempt to
   find the name in the  ARREST   master  file.  If it cannot  be
   found,  a  message will appear at the bottom of the screen  to
   let you know.  It's up to you to research the correct spelling
   or whether the arrest record was ever entered.



   If the search is successful,  PRS will display all the details
   it contains about the first arrest  it finds that matches  the
   name you entered.  You should confirm that the record is  act-
   ually the one you want.



   For  example,  if  you are searching for an arrest record  for
   'SMITH'  and  PRS has 2 records under  that  name,  the  first
   'SMITH' will  be displayed. It may turn out that  you actually
   want to see the second one.



   Or,  you might have  entered  only  'SM'  (as a  shortcut) and
   there are 2 records under  'SMITH' and 1 under  'SMALLEY'.  In
   this case PRS will  display the  details  of   'SMALLEY' while
   you  might   actually  want to see the  second   'SMITH'.  PRS
   provides the ability to  skip  forward  and  backward   (to be
   covered shortly) to view records should this occur to you.



   At  the  bottom of the screen you'll note your options  as  to
   what  you  can do next.  Enter the  letter that corresponds to
   what you would like to do.




                               28









è   To CHANGE the arrest record,  enter 'C'.  PRS will  return the
   screen cursor to LAST NAME.   Press the RETURN key  until  the
   screen  cursor  skips to the  field(s)  you want to change and
   enter  the  changes.    When all corrections have  been  made,
   either  continue  to press the RETURN key until  the  question
   about correctness appears at the bottom of the screen or press
   Ctrl-W.



   Now enter 'Y' to  confirm that  the details  are correct.  PRS
   will now take the details you've just entered and   change the
   entry  in the ARREST  master file  except under the  following
   condition:


      If you've blanked out the individual's last  name, PRS will
      display a message at the bottom of the screen to remind you
      that a name is required.


   If you do not receive such a message, rest assured that    PRS
   has changed the arrest record in the  ARREST master file.  PRS
   will return you to the MASTER MENU SCREEN.



   To view the NEXT arrest record,  enter  'N'.  PRS will display
   the  details  of the next arrest (alphabetically)  within  the
   ARREST master file. Once displayed, you will have the same op-
   tions to choose from at the bottom of the screen.  If you  in-
   advertently ask for the next arrest record while at the end of
   the  ARREST  master file,  a message will be displayed at  the
   bottom of the screen telling you so.



   To view the PRIOR  arrest record,  enter  'P'.  PRS will  dis-
   play  the details of the prior arrest (alphabetically)  within
   the ARREST master file. Once displayed, you will have the same
   options  to choose from at the bottom of the screen.   If  you
   inadvertently ask for the prior arrest record while at the be-
   gining of the ARREST  master file, a message will be displayed
   at the bottom of the screen telling you so.



   To  DELETE the arrest record displayed on  the  screen,  enter
   'D'.  A message will be displayed at the bottom of the  screen
   asking  you to confirm your intention.   If you decide not  to
   delete the record, enter 'N', otherwise, enter 'Y'.  Depending
   upon your response,  PRS will either delete the arrest  record
   from  the  ARREST master file or leave the  record  unchanged.
   Either way, you will be returned to the MASTER MENU SCREEN.

                               29









è   To choose the HARDCOPY option, enter  'H'.  PRS will print the
   contents of the  screen.   A message will be  displayed at the
   bottom of the screen asking you to turn your printer on and to
   align the paper.  In addition,  you must confirm that you want
   the contents of the screen printed by entering 'Y'. Otherwise,
   enter 'N' and PRS will return you to the MASTER MENU SCREEN.



   If  you  just want to view the record and then return  to  the
   MASTER MENU SCREEN,  then you'll want to choose EXIT by enter-
   ing 'E'.











































                               30









è5.  CRIMINAL RECORDS




PURPOSE
-------


The Criminal Records function makes it possible to store  details
about the criminal history of local residents.   Once stored, the
details can be recalled to the screen,  changed or deleted.   The
information acts as the basis for printed reports described under
Subsection 6 Reports.



WHEN TO USE IT
--------------


You  will want to use the Criminal Records function when you want
to do the following:


   -  Store new details of a criminal record
   -  Update details about a criminal record
   -  View details of a criminal record




HOW IT WORKS
------------


To  choose  the  Criminal Records function from the  MASTER  MENU
SCREEN,  enter '5'.  PRS will display the CRIMINAL SCREEN. At the
bottom of the screen you will be asked to choose what you want to
do.   Your choices will be to ADD a criminal record, SEARCH for a
particular  record,   seek  HELP or to EXIT to  the  MASTER  MENU
SCREEN.  HELP and EXIT work as their names imply.  ADD and SEARCH
work as follows:












                               31









èA. ADD A CRIMINAL RECORD



   To ADD a criminal record, enter 'A'.  Your  screen cursor will
   position itself just beyond the  LAST NAME field near the  top
   lefthand corner of your screen.



   The note at the bottom of the screen prompts you to enter  the
   individual's name.  As it states, you can press the RETURN key
   if  you  decide NOT to add a record.   By pressing  the RETURN
   key, PRS will return you to the MASTER MENU SCREEN.



   If you decide to add a criminal record,  you will be  required
   to  enter an individual's last name.  The reason is that  when
   you later search for a particular record,  you'll be searching
   by the name.  Whether you choose to put details in any of  the
   other fields is up to you.



   After you've  entered the last name, press the  RETURN key and
   your screen  cursor will  'skip' to the next  field.  To  skip
   backward,  remember  to  use the BACKSPACE  key.  Continue  to
   enter  the details of the criminal record until you've  filled
   the entire screen. If you are not sure what a particular field
   means,  all  the fields are described in Appendix  C.  If  the
   details  of any  particular  field  happen to take up all  the
   available  space,  you'll  note that your screen  cursor  will
   automatically skip to the next.



   Once  you've entered details into the last  field,  press  the
   RETURN  key.   A  question will appear at the  bottom  of  the
   screen  in order to confirm that what you've just  entered  is
   correct.   If  you've made a mistake,  enter 'N' and PRS  will
   return the screen cursor to LAST NAME.



   If,  for example,  you made a mistake in the date of the crim-
   inal act,  press the RETURN key until the screen cursor  skips
   to the DATE field. Now correct the mistake. If there are other
   mistakes,  press  the RETURN key until you reach the bad field
   and enter the correct details.  When all corrections have been
   made, either continue to press the RETURN key until the quest-
   ion  about  correctness  again appears at the  bottom  of  the
   screen or press Ctrl-W.


                               32









è   Now  enter 'Y' to confirm that the details are  correct.   PRS
   will  now  take  the details you've just entered and  make  an
   entry  in the CRIMINAL master file except under the  following
   condition:


      If you've blanked out the individual's last name,  PRS will
      display a message at the bottom of the screen to remind you
      that a name is required.


   If you do not receive the  above message, rest assured that  a
   new criminal record has been added to the CRIMINAL master file.
   After  adding the new record,  PRS  will  return  you  to  the
   MASTER MENU SCREEN.








































                               33









èB. SEARCHING FOR A CRIMINAL RECORD



   To SEARCH for a criminal record,  enter 'S'.  Your screen cur-
   sor  will  position  itself just beyond the  LAST  NAME  field
   near the top lefthand corner of your screen.



   Again,  a  message  will appear at the bottom of  your  screen
   prompting you to take an action.  Proceed by either entering a
   last name or pressing the RETURN key to exit.



   If you choose to continue the search,  enter all or a  portion
   of the  last name.  The  entry can be in  upper or lower case.
   Once entered, press the RETURN key.  PRS  will now  attempt to
   find the name in the CRIMINAL  master  file.  If it cannot  be
   found,  a  message will appear at the bottom of the screen  to
   let you know.  It's up to you to research the correct spelling
   or whether the criminal record was ever entered.



   If the search is successful,  PRS will display all the details
   it  contains  about  the first criminal record it  finds  that
   matches  the  name you entered.   You should confirm that  the
   record is actually the one you want.



   For  example,  if you are searching for a criminal record  for
   'SMITH'  and  PRS has 2 records under  that  name,  the  first
   'SMITH' will be displayed.  It may turn out that  you actually
   want to see the second one.



   Or,  you might have  entered  only  'SM'  (as a  shortcut) and
   there are 2 records under  'SMITH' and 1 under  'SMALLEY'.  In
   this case PRS will  display the  details  of   'SMALLEY' while
   you  might   actually  want to see the  second   'SMITH'.  PRS
   provides the ability to  skip  forward  and  backward   (to be
   covered shortly) to view records should this occur to you.



   At  the  bottom of the screen you'll note your options  as  to
   what  you  can do next.  Enter the  letter that corresponds to
   what you would like to do.



                               34









è   To CHANGE the  criminal record,  enter  'C'.  PRS will  return
   the  screen cursor to LAST NAME.   Press the RETURN key  until
   the screen cursor skips to the field(s) you want to change and
   enter  the  changes.    When all corrections have  been  made,
   either  continue  to press the RETURN key until  the  question
   about correctness appears at the bottom of the screen or press
   Ctrl-W.



   Now enter 'Y' to  confirm that  the details  are correct.  PRS
   will now take the details you've just entered and   change the
   entry in the CRIMINAL master file  except under the  following
   condition:


      If you've blanked out the individual's last  name, PRS will
      display a message at the bottom of the screen to remind you
      that a name is required.


   If you do not receive  such a message,  rest assured that  PRS
   has  changed the criminal record in the CRIMINAL master  file.
   PRS will return you to the MASTER MENU SCREEN.



   To view the NEXT  criminal record,  enter  'N'.  PRS will dis-
   play  the  details of the next record (alphabetically)  within
   the CRIMINAL master file.  Once displayed,  you will have  the
   same  options to choose from at the bottom of the  screen.  If
   you  inadvertently  ask for the next criminal record while  at
   the  end of the CRIMINAL master file,  a message will be  dis
   played at the bottom of the screen telling you so.



   To view the PRIOR  criminal record, enter  'P'.  PRS will dis-
   play  the details of the prior record (alphabetically)  within
   the CRIMINAL master file.  Once displayed,  you will have  the
   same  options to choose from  at the bottom of the screen.  If
   you  inadvertently ask for the prior criminal record while  at
   the  beginning of  the CRIMINAL master file, a message will be
   displayed at the bottom of the screen telling you so.



   To DELETE the criminal record displayed on the  screen,  enter
   'D'.   A   message will  be  displayed at  the  bottom  of the
   screen  asking you to confirm your intention.   If you  decide
   not to delete  the record,  enter 'N',  otherwise,  enter 'Y'.
   Depending  upon   your response,  PRS will either  delete  the
   criminal record from  the CRIMINAL master  file  or  leave the
   record  unchanged.  Either way,  you  will be returned to  the
   MASTER MENU SCREEN.

                               35








è   To choose the HARDCOPY option, enter  'H'.  PRS will print the
   contents of the  screen.   A  message will be displayed at the
   bottom of the screen asking you to turn your printer on and to
   align the paper.   In addition, you must confirm that you want
   the contents of the screen printed by entering 'Y'. Otherwise,
   enter 'N' and PRS will return you to the MASTER MENU SCREEN.



   If  you  just want to view the record and then return  to  the
   MASTER MENU SCREEN,  then you'll want to choose EXIT by enter-
   ing 'E'.











































                               36









è6.  REPORTS




PURPOSE
-------


The  Report function is used to create a variety of reports about
crimes committed, dispatch calls, firearms and warrants.



HOW IT WORKS
------------


To choose the Report function from the MASTER MENU SCREEN,  enter
'6'.   PRS will display the REPORT MENU SCREEN. You will be asked
to  choose  which  report you want to create.  Your  choices  are
presented below in detail.   When requesting any of the following
reports,  PRS  will display another screen reminding you to  turn
your  printer  on and to align your paper.   Depending  upon  the
report, you may also be asked to provide additional details.  You
will  also  be given the opportunity to exit and  not  print  the
report.


Examples of the following reports are included in Appendix D.  It
may  be  helpful to look at them as you're reading the  following
descriptions.



   UNIFORM CRIME REPORT



   The  Uniform  Crime  Report  will show  a  summary  of  crimes
   committed  in  any  one particular  month.   The  details  are
   printed in order by complaint class, sex of the individual and
   age  group.   The  UCR presents a convenient way in  which  to
   analyze the type of crimes committed, by whom and at what age.


   When you request the UCR, you will be asked to enter the month
   and  year  that the report should cover.   The  details  about
   criminal activities will then be sorted in order by  complaint
   class, sex and age.


   When the sorting process is complete,  you'll be asked to turn
   your  printer  on and align the paper.   If you decide NOT  to
   print the report,  PRS will allow you to exit.  Otherwise, the
   UCR will begin printing.

                               37







è   DISPATCH CALL ANALYSIS



   The  Dispatch  Call Analysis Report shows the details  of  all
   dispatch  call  for a particular month.   The details  can  be
   displayed  in order by complaint code or by sector/area.   The
   report  presents a convenient way in which to analyze the type
   of  dispatch  calls  received  and from where  the  calls  are
   received.   In  this  manner,  patterns of  activities  within
   particular areas, if present, may be noticed.


   When you request the Dispatch Call Analysis Report,  you  will
   be  asked to enter the month and year that the  report  should
   cover. Next, you will be asked whether the report should be in
   order  by  complaint  code or  sector/area.   The  details  of
   dispatch calls will then be sorted.


   When the sorting process is complete,  you'll be asked to turn
   your  printer  on and align the paper.   If you decide NOT  to
   print the report,  PRS will allow you to exit.  Otherwise, the
   Dispatch Call Analysis Report will begin printing.  The report
   shows the complaint code,  sector/area, log number, date, day,
   time,  individual  name and disposition for each dispatch call
   within the specified month.



   FIREARMS LICENSE REPORT



   The  Firearms  License  Report shows details of  all  firearms
   records in order by a License To Carry number or by a Firearms
   Identification  number.   The  report is a convenient  way  in
   which  to order all firearms records by other than the  owners
   name.


   When  you  request  the  Firearms  License  Report,  you  will
   be asked to enter whether the report should be in    order  by
   LTC or FID.  The firearms details will then be sorted.


   When the sorting process is complete,  you'll be asked to turn
   your  printer  on and align the paper.   If you decide NOT  to
   print the report,  PRS will allow you to exit.  Otherwise, the
   Firearms  License  Report  will begin  printing.   The  report
   shows  the owner name,  date of birth,  date issued,  date  of
   expiration, height, weight, hair and eye color.



                               38









è   FIREARMS ALPHA REPORT



   The  Firearms  Alpha Report shows details of all firearms  re-
   cords  in order by the owner's name.  The report is a  conven-
   ient way in which to order all firearms records for quick ref-
   erence by owner's name.


   When you request the Firearms Alpha Report, you'll be asked to
   turn your printer on and align the paper.   If you decide  NOT
   to print the report,  PRS will allow you to exit.   Otherwise,
   the  Firearms Alpha Report will begin  printing.   The  report
   shows  the owner name,  date of birth,  license  number,  date
   issued,  date  of expiration,  height,  weight,  hair and  eye
   color.




   OUTSTANDING WARRANTS


   The Outstanding Warrants Report shows details of all  warrants
   that have a current status of outstanding...in other words,  a
   warrant that has not been served.  The report is a  convenient
   way  in which to quickly see all warrants that are waiting  to
   be served.


   When  you request the Outstanding Warrants Report,  you'll  be
   asked  to  turn your printer on and align the paper.   If  you
   decide  NOT to print the report,  PRS will allow you to  exit.
   Otherwise,   the   Outstanding  Warrants  Report  will   begin
   printing.  The  report  shows the individual's name,  date  of
   warrant,  warrant number, any action taken, date of the action
   and status.




   REPORT DESCRIPTIONS



   If you choose Report Descriptions, PRS will display a screen
   that contains a brief description of the report options.




   EXIT


   If you decide that you don't want to create a report,  use the
   EXIT option to return to the MASTER MENU SCREEN.

                               39






èAPPENDIX A.   HANDS-ON DEMONSTRATION



The  purpose  of this section is to give you  a  brief,  hands-on
demonstration  of how to use PRS.   We'll experience each of  its
functions and how they work.  You'll also get a chance to see all
PRS menus and most screens in action.



HOW TO BEGIN
------------


Go  to the PRS subdirectory,  enter the command 'PRS' followed by
pressing the RETURN key.


You should now be looking at the PRS logo screen.   Press any key
to display the MASTER MENU SCREEN.




THE DEMONSTRATION


Let's pretend that you've used PRS for months now.   On this par-
ticular day you need to do the following:


   1.  Add details about a dispatch call
   2.  Change the details about a dispatch call
   3.  Add details about a new resident to the Cross Reference
   4.  Add a new warrant
   5.  Add details about an arrest
   6.  Add details about a criminal record
   7.  Print a report about outstanding warrants



The  following steps will show you how to accomplish  the  above.
We  encourage  you  to follow these steps as presented  to  avoid
confusion.   After  you are comfortable with how PRS works, don't
hesitate to experiment.









                               40









èADD DETAILS ABOUT A DISPATCH CALL



While observing the MASTER MENU SCREEN, you'll note  the  choices
available to you.  Since you need to add details about a dispatch
call  your choice is Dispatch Records.   Please enter your choice
by typing '1'.



You are now looking at the DISPATCH SCREEN.   Notice the  choices
available  to  you  at the bottom of the screen.   You  can  ADD,
SEARCH,  seek HELP or EXIT back to the MASTER MENU SCREEN.  Since
you  want to add a dispatch record,  enter your choice by  typing
'A'.



PRS  will  respond  by changing the screen name to  DISPATCH  ADD
SCREEN,  displaying  a  message at the bottom of the  screen  and
placing  the screen cursor at LAST NAME.   You may now enter  the
details  of a new dispatch call.  Remember that PRS  stores  your
dispatch  call by the individual's last name.   For this  reason,
you'll  be required to enter a name in order to properly create a
dispatch call.



Go  ahead and enter a dispatch call using  make-believe  informa-
tion.  Please use 'TEST' as the individual's last name.  Skip the
fields (by pressing the RETURN  key) that you're unfamiliar with.
To  return  to a previous field,  use the BACKSPACE  key.  For  a
complete discussion of all screen fields,  please refer to Appen
dix C.



Once  you've entered information in the last field, PRS will  ask
"IS THE ABOVE CORRECT ? (Y/N)". If you enter 'Y' PRS will now add
your new dispatch call to the DISPATCH master file.  If you enter
'N'  PRS will reposition the screen cursor at LAST NAME  so  that
you may correct your entry.  Please enter 'Y'.



That's all there is to adding new dispatch calls.  For a complete
discussion about the  other options available when using Dispatch
Records, please refer to Section E Dispatch Records.






                               41









èCHANGE THE DETAILS ABOUT A DISPATCH CALL



After  adding  a new dispatch call,  PRS will return you  to  the
MASTER  MENU SCREEN.   You're now ready to change the details  of
the dispatch call you've just entered.  In this case, you'll want
to again choose the first option on the screen, Dispatch Records.
Please enter your choice by typing '1'.



You  are  now  looking  at the DISPATCH  SCREEN.  You  should  be
familiar  with this screen.   Before you can change  the  details
about  a  dispatch record,  you must first find the  record.   In
order to do so you must SEARCH for the record.  Please enter your
choice by typing 'S'.



PRS  will respond by changing the screen name to DISPATCH  SEARCH
SCREEN,  displaying  a  message at the bottom of the  screen  and
placing  the screen cursor at LAST NAME.   You may now enter  the
name  of  the individual you are searching for.   In  this  case,
enter the name 'TEST' and press the RETURN key.



PRS  will  now  search  for the dispatch  call  and  display  the
details.  If the call cannot be found, PRS will present a message
at the bottom of the screen telling you so.   In that case, check
your spelling and retry.



Note the options available at the bottom of the screen.   You can
CHANGE, view the NEXT or PRIOR record, DELETE the record, print a
HARDCOPY of the screen or EXIT to the MASTER MENU SCREEN.   Since
you want to change details about the dispatch call, enter 'C'.



PRS  highlights all the fields that pertain to the dispatch call,
beginning  with the last name of the individual.   Go  ahead  and
change  any  of the dispatch call details.   Skip the fields  (by
pressing  the RETURN key) that you don't want to change.   For  a
complete discussion of all screen fields,  please refer to Appen
dix C.



Since you're entering information about a dispatch call,  some of
the fields may remain empty.   Why ?  Because some of the details
may not be known until the call is closed.   PRS was designed  so
that you can add details, as they're known, at your convenience.

                               42








èOnce  you've entered information in the last field PRS, will  ask
"IS  THE ABOVE CORRECT ?  (Y/N)".  If you enter 'Y' PRS will  now
change  the  details of the dispatch call in the DISPATCH  master
file.   If you enter 'N' PRS will reposition the screen cursor at
LAST NAME so that you may correct your entry.  Please enter 'Y'.



That's all there is to changing details of a dispatch call.  Once
the call is closed,  you would repeat the above steps to add  any
final details.












































                               43









èADD DETAILS ABOUT A NEW RESIDENT TO THE CROSS REFERENCE


After  changing the details of a dispatch call,  PRS will  return
you  to the MASTER MENU SCREEN.   You're now ready to add details
about  a new resident to the  Cross  Reference,  therefore,  your
choice  is Cross Reference.   Please enter your choice by  typing
'2'.


You  are now looking at the CROSS REFERENCE SCREEN.   Notice  the
choices  available to you at the bottom of the screen.   You  can
ADD,  SEARCH,  seek HELP or EXIT back to the MASTER MENU  SCREEN.
Since you want to add a cross reference record, enter your choice
by  typing  'A'.   Notice the consistency with which records  are
added and changed throughout PRS.


PRS  will respond by changing the screen name to CROSS  REFERENCE
ADD SCREEN,  displaying a message at the bottom of the screen and
placing  the screen cursor at LAST NAME.   You may now enter  the
details  of a new cross reference  record.   Remember  that,  PRS
stores  the cross reference record by the individual's last name.
For this reason,  you'll be required to enter a name in order  to
properly create a record.


Go ahead and enter a make-believe cross reference record.  Please
use  'TEST' as the individual's last name.   Skip the fields  (by
pressing the RETURN key) that you're unfamiliar with.   To return
to  a  previous  field,  use the BACKSPACE key.  For  a  complete
discussion of all screen fields, please refer to Appendix C.


Once  you've entered information in the last field, PRS will  ask
"IS THE ABOVE CORRECT ? (Y/N)". If you enter 'Y' PRS will now add
the  cross reference record to the CROSS REFERENCE  master  file.
If  you  enter 'N' PRS will reposition the screen cursor at  LAST
NAME so that you may correct your entry.  Please enter 'Y'.


PRS  will now check for a duplicate name.   If found,  a  message
will be displayed telling you so.   This is done to avoid  adding
duplicate records in the master file.   IF the name is not really
a duplicate, you will be able to tell PRS to go ahead and add the
record to the master file.


That's all there is to adding new cross reference records.  For a
complete discussion about the  other options available when using
Cross Reference, please refer to Section E Cross Reference.




                               44









èADD A NEW WARRANT



After  adding a resident to the Cross Reference,  PRS will return
you  to  the MASTER MENU SCREEN.   You're now ready  to  add  the
details  of a new warrant.   In this case,  you'll want to choose
the third option on the screen,  Warrant Records.   Please  enter
your choice by typing '3'.



You  are now looking at the WARRANT SCREEN.   Notice the  choices
available  to  you  at the bottom of the screen.   You  can  ADD,
SEARCH,  seek HELP or EXIT back to the MASTER MENU SCREEN.  Since
you  want to add a warrant record,  enter your choice  by  typing
'A'.  Again,  notice the consistency with which records are added
and changed throughout PRS.



PRS  will  respond  by changing the screen name  to  WARRANT  ADD
SCREEN,  displaying  a  message at the bottom of the  screen  and
placing  the screen cursor at LAST NAME.   You may now enter  the
details  of a new warrant record.



Go  ahead  and enter a make-believe warrant record.   Please  use
'TEST' as the individual's last name.   In addition, please enter
'O' in the STATUS field.   We want to have at least 1 outstanding
warrant in the file when we print a report later.



Skip  the  fields (by pressing the RETURN key) that you're  unfa-
miliar with.   To return to a previous field,  use the  BACKSPACE
key. For a complete discussion of all screen fields, please refer
to Appendix C.



Once you've entered information in the last field, PRS  will  ask
"IS THE ABOVE CORRECT ?  (Y/N)".   If you enter 'Y' PRS will  now
add the warrant record to the WARRANT master file.   If you enter
'N'  PRS  will reposition the screen cursor at LAST NAME so  that
you may correct your entry.  Please enter 'Y'.



That's  all  there  is to adding a new  warrant  record.   For  a
complete discussion about the  other options available when using
Warrant Records, please refer to Section E Warrant Records.


                               45









èADD DETAILS ABOUT AN ARREST



After  adding a new warrant,  PRS will return you to  the  MASTER
MENU  SCREEN.   You're  now  ready to add the  details  about  an
arrest.   In this case,  you'll want to choose the Arrest Records
option.  Please enter your choice by typing '4'.



You  are  now looking at the ARREST SCREEN.  Notice  the  choices
available  to  you  at the bottom of the screen.   You  can  ADD,
SEARCH,  seek HELP or EXIT back to the MASTER MENU SCREEN.  Since
you  want to add an arrest record,  enter your choice  by  typing
'A'.



PRS  will  respond  by  changing the screen name  to  ARREST  ADD
SCREEN,  displaying  a  message at the bottom of the  screen  and
placing  the screen cursor at LAST NAME.   You may now enter  the
details of a new arrest record.



Go  ahead  and enter a make-believe arrest  record.   Please  use
'TEST'  as  the  individual's last name.   Skip  the  fields  (by
pressing the RETURN key) that you're unfamiliar with.   To return
to a previous field,  use the BACKSPACE key.  For a complete dis-
cussion of all screen fields, please refer to Appendix C.



Once  you've entered information in the last field, PRS will  ask
"IS  THE ABOVE CORRECT ?  (Y/N)".   If you enter 'Y' PRS will now
add  the arrest record to the ARREST master file.   If you  enter
'N'  PRS will reposition the screen cursor at LAST NAME  so  that
you may correct your entry.  Please enter 'Y'.



For a complete discussion about the  other options available when
using Arrest Records,  please refer to Section E Arrest Records.










                               46










èADD DETAILS ABOUT A CRIMINAL RECORD



After adding an arrest record,  PRS will return you to the MASTER
MENU  SCREEN.   You're  now  ready to add  the  details  about  a
criminal  record.   In  this  case,  you'll want  to  choose  the
Criminal Records option.  Please enter your choice by typing '5'.



You  are now looking at the CRIMINAL SCREEN.   Notice the choices
available  to  you at the bottom of the  screen.   You  can  ADD,
SEARCH,  seek HELP or EXIT back to the MASTER MENU SCREEN.  Since
you  want to add a criminal record,  enter your choice by  typing
'A'.  By now you should be somewhat familiar with how records are
added and changed.



PRS  will  respond  by changing the screen name to  CRIMINAL  ADD
SCREEN,  displaying  a  message at the bottom of the  screen  and
placing the screen cursor at LAST NAME. You may now enter the de-
tails of a new criminal record.



Go  ahead and enter a make-believe criminal record.   Please  use
'TEST'  as  the  individual's last name.   Skip  the  fields  (by
pressing the RETURN key) that you're unfamiliar with.   To return
to  a  previous field,  use the BACKSPACE  key.  For  a  complete
discussion of all screen fields, please refer to Appendix C.



Once  you've  entered information in the last field, PRS will ask
"IS  THE ABOVE CORRECT ?  (Y/N)".   If you enter 'Y' PRS will now
add  the  criminal record to the CRIMINAL master  file.   If  you
enter  'N' PRS will reposition the screen cursor at LAST NAME  so
that you may correct your entry. Please enter 'Y'.



For a complete discussion about the  other options available when
using  Criminal  Records,  please  refer to  Section  E  Criminal
Records.









                               47









èPRINT A REPORT ABOUT OUTSTANDING WARRANTS




After successfully adding a criminal record,  PRS will return you
to  the MASTER MENU SCREEN.   Let's complete the demonstration by
creating a report about outstanding warrants.   To do so,  you'll
need to have a printer attached to your computer,  turned on  and
loaded with paper.



We want to create a report so please choose the Reports option by
typing '6'.  PRS will display the REPORT MENU SCREEN, listing the
reports  you may request.   We want to create an Outstanding War
rants report, so please enter '5'.



PRS now displays the OUTSTANDING WARRANTS REPORT SCREEN, advising
you  to turn your printer on and to align your  paper.   You  are
also  advised that you can avoid creating the report by  entering
the word 'ABORT'.   Please press the RETURN key.



The  Outstanding Warrants report should now be printing.   If  it
doesn't,  check  to  see  that your  printer  is  working.   When
finished, PRS will return you to the MASTER MENU SCREEN where you
can choose to experiment further or to EXIT from PRS.



After  you've  become comfortable with using  the  delete  option
within  each  of the PRS functions,  you may want to  delete  our
demonstration  records  of  TEST so they do not  appear  in  your
future reports.

















                               48









èAPPENDIX B. MAKING A PERIODIC BACKUP OF YOUR MASTER FILES



Nothing  lasts forever.   To guard against the accidental loss of
your  valuable data,  you should develop a habit of making a per-
iodic backup of your master files.

BUT I ALREADY MADE A BACKUP OF THE ORIGINAL PRS DISKETTES !

True...and you needn't make another backup of the ORIGINALS.  You
will,  however,  be  constantly  adding new information  to  your
master files (whether on a diskette or hard disk) which you  can-
not afford to lose.  Therefore, you need to make a periodic back-
up of your master files.



Please refer to your DOS manual for backup instructions.   If you
need help, please call us.




HOW OFTEN TO BACKUP
-------------------



It's really up to you. Keep in mind that if your PRS MASTER FILES
that you use on a daily basis are damaged, you will lose only the
data since the last backup.



With  this  in mind,  many of you will choose to  perform  backup
after  entering  a large amount of data,  so as not to  take  the
chance of losing what's just been entered.   Another approach  is
to  peform a periodic backup on a given schedule,  such as once a
day at the end of the day, once a week, etc.




WHAT SHOULD BE BACKED-UP?
-------------------------



You should backup all files appended with .DBF and .NTX.





                               49









èSPECIAL NOTE ABOUT LARGE MASTER FILES
-------------------------------------


For  those of you with master files that are larger than can  fit
on  one floppy diskette,  you'll have to use IBM's BACKUP command
to accomplish the above.   If you have doubts as to how it works,
please call us.



One way to tell if your master files have grown too large for one
floppy diskette is to do the following:

   1.  List the directory of master files with the command...

       DIR *.DBF

   2.  Sum the size of each file.


   3.  List the directory of indices with the command...

       DIR *.NTX

   4.  Sum the size of each file and add to the earlier sum  for
       master files.

   5. If  the  sum  of master files and indices  is  approaching
      360,000 you are at or near the limit for 1 floppy diskette.

























                               50









èAPPENDIX C.  DEFINITION OF SCREEN FIELDS



In this section we'll review all the fields you will encounter in
the Dispatch Records,  Cross Reference,  Warrant Records,  Arrest
Records and Criminal Records functions.



Again  a 'field' can be thought of as a single piece of  informa-
tion.   The definitions of most of these fields are self-evident.
Several  have  particular definitions that are important  to  the
proper use of PRS.



The fields will be presented by function,  giving its name,  size
(how  long it can be),  type (numeric only or any combination  of
alphabetic and numeric characters) and definition.   Whenever you
see  the word 'optional' it means that you can choose whether  to
use the field.




DISPATCH RECORDS SCREEN FIELDS


FIELD NAME    SIZE  TYPE                 DEFINITION
----------    ----  ----                 ----------


LAST NAME      15    AN     The last name of the individual
                            making the dispatch call.  You must
                            enter a last name to create a
                            dispatch call.  The name can be
                            entered in upper or lower case.  PRS
                            will convert all names to upper case.
                            When searching  for a particular
                            dispatch call, you can enter all or a
                            portion of the caller's name.

FIRST NAME     10    AN     The first name of the individual
                            making the dispatch call.  The name
                            can be entered in upper or lower
                            case.  PRS will convert all names to
                            upper case.  Optional.

LOG NO          7    AN     If you use log numbers to record all
                            dispatch calls, you can enter your
                            own customized codes.  Optional.



                               51









èDATE            8     N     The date the dispatch call was
                            received. MM/DD/YY.  Optional, but
                            used for reporting purposes.

DAY             1     N     Number designation of the day of the
                            week the dispatch call was received.
                            For example, Sunday = 1, Monday = 2,
                            etc.  Optional.

REPORT BY      20    AN     If a second individual is also making
                            the dispatch call, you can place
                            their name in this field.  Optional.

SECT            5    AN     If you break down your community into
                            sections, you can enter your custom-
                            ized section codes.  Optional.

AREA            5    AN     If you break down your community into
                            areas, you can enter your customized
                            area codes.  Optional.

NATURE         25    AN     A brief description of the dispatch
                            call.  Optional.

LOCATION       25    AN     Street address where the incident
                            took place.  Optional.

COMPLAINT CODE  5    AN     If your department uses codes to
                            describe the type of complaint
                            received, you can enter these codes
                            in this field.  Optional, but used
                            for reporting purposes.

DISPOSITION     2    AN     A code to describe the final dis-
                            position of the dispatch call.
                            Optional.

UNIT 1          3    AN     The unit number of the first vehicle
                            dispatched to resolve the call.
                            Optional.

UNIT 2          3    AN     The unit number of the second vehicle
                            dispatched to resolve the call.
                            Optional.

UNIT 3          3    AN     The unit number of the third vehicle
                            dispatched to resolve the call.
                            Optional.

UNIT 4          3    AN     The unit number of the fourth vehicle
                            dispatched to resolve the call.
                            Optional.



                               52









èOFCR 1          3    AN     The badge number or initials of the
                            first officer dispatched to resolve
                            the call.  Optional.

OFCR 2          3    AN     The badge number or initials of the
                            second officer dispatched to resolve
                            the call.  Optional.

OFCR 3          3    AN     The badge number or initials of the
                            third officer dispatched to resolve
                            the call.  Optional.

OFCR 4          3    AN     The badge number or initials of the
                            fourth officer dispatched to resolve
                            the call.  Optional.

RECEIVED        5     N     The time the dispatch call was
                            received. HR:MIN. Optional.

DISPATCHED      5     N     The time officers were dispatched.
                            HR:MIN. Optional.

ARRIVED         5     N     Time of arrival at scene of dispatch
                            call. HR:MIN. Optional.

CLEARED         5     N     Time the dispatch call was resolved
                            or cleared. HR:MIN. Optional.

FIRE DPT        5     N     Time that fire department was called.
                            HR:MIN. Optional.

HOSPITAL        5     N     Time that a hospital was called.
                            HR:MIN. Optional.

TOW             5     N     Time that a tow truck company was
                            called. HR:MIN. Optional.

COMPANY        10    AN     Name of the tow truck company.
                            Optional.

OTHER           5     N     Time that an individual was called
                            at the request of someone at the
                            scene of the dispatch call. HR:MIN.
                            Optional.

CONTACT        10    AN     Name of that individual contacted.
                            Optional.








                               53









èCROSS REFERENCE SCREEN FIELDS



FIELD NAME    SIZE  TYPE                 DEFINITION
----------    ----  ----                 ----------

LAST NAME      15    AN     The last name of the individual
                            being placed in the Cross Reference.
                            You must enter a last name to create
                            a cross reference record.  The name
                            can be entered in upper or lower case.
                            PRS will convert all names to upper
                            case. When searching  for a particular
                            individual, you can enter all or a
                            portion of the last name.

FIRST NAME     10    AN     The first name of the individual.
                            The name can be entered in upper or
                            lower case.  PRS will convert all
                            names to upper case.  Optional.

AKA            40    AN     If the individual has an alias, or
                            is known by another name, enter
                            the alias in this field.  Optional.

DATE            8     N     Date the cross reference record was
                            entered. MM/DD/YY. Optional.

ADDRESS        25    AN     Individual's street address. Optional.

CITY           15    AN     Individual's city. Optional.

STATE           2    AN     Individual's state. Optional.

ZIP             5     N     Individual's zip code. Optional.

PHONE          15    AN     Individual's phone number. Optional.

HEIGHT          3     N     Individual's height.  Optional.

WEIGHT          3     N     Individual's weight.  Optional.

HAIR            4    AN     Color of individual's hair. Optional.

EYES            4    AN     Color of individual's eyes. Optional.

COMPLEXION      5    AN     Individual's complexion type.
                            Optional.

SEX             1    AN     Individual's sex type.  Optional.

RACE            1    AN     Individual's racial type.  Optional.

DOB             8     N     Date of birth. Optional.  MM/DD/YY.

                               54








èPOB            15    AN     Individual's place of birth.
                            Optional.

SCARS          10    AN     Brief description of any major scars.
                            Optional.

FATHER         25    AN     Father's name.  Optional.

MOTHER         25    AN     Mother's name.  Optional.

MARITAL         1    AN     Marital status.  Optional.

SPOUSE         25    AN     Spouses' name.  Optional.

CHILDREN        2     N     Number of children.  Optional.

OCCUPATION     25    AN     Individual's occupation.  Optional.

EMPLOYER       25    AN     Name of individual's employer.
                            Optional.

SSAN           11     N     Individual's Social Security Number.
                            Optional.

LIC NO         28     N     Individual's drivers license number.
                            Optional.

STATUS          1    AN     Status of individual's drivers
                            license.  Optional.

MEDICAL HISTORY 50   AN     Brief description of the individual's
                            medical history.  Optional.

MEDICINE       26    AN     In case of emergency, the type of
                            medication the individual uses.
                            Optional.

CONTACT        30    AN     Person to contact in a medical
                            emergency.  Optional.

LTC             7    AN     If the individual has a firearm, the
                            License To Carry number.  Optional.

DATE            8     N     The date LTC was issued. MM/DD/YY.
                            Optional.

EXP             8     N     LTC expiration date. MM/DD/YY.
                            Optional.

FID             7     N     Firearms Identification.  Optional.

DATE            8     N     The date FID was issued.  MM/DD/YY.
                            Optional.


                               55









èWARRANT SCREEN FIELDS



FIELD NAME    SIZE  TYPE                 DEFINITION
----------    ----  ----                 ----------


LAST NAME      15    AN     The last name of the individual
                            being placed in the Warrant File.
                            You must enter a last name to create
                            a warrant record.  The name can be
                            entered in upper or lower case.
                            PRS will convert all names to upper
                            case. When searching  for a particular
                            individual, you can enter all or a
                            portion of the last name.

FIRST NAME     10    AN     The first name of the individual.
                            The name can be entered in upper or
                            lower case.  PRS will convert all
                            names to upper case.  Optional.

ADDRESS        25    AN     Individual's street address.
                            Optional.

CITY           15    AN     Individual's city. Optional.

STATE           2    AN     Individual's state. Optional.

ZIP             5     N     Individual's zip code. Optional.

STATUS           1   AN     The current status of the warrant. If
                            you choose to use this field, you can
                            determine your own codes. Optional.

LOG NO          7    AN     If you use log numbers to record all
                            warrants, you can enter your own
                            customized codes.  Optional.

DATE            8     N     Date warrant received.  MM/DD/YY.
                            Optional.

WARRANT        10    AN     The warrant number.  Optional.

ISSUED BY      15    AN     Name of the court issuing warrant.
                            Optional.

OFFENSE        30    AN     Offense description.  Optional.

ACTION          2    AN     Your own customized code that
                            indicates what action has been
                            taken on the warrant.  Optional.
ACTION DATE     8     N     Date action was taken.  MM/DD/YY.
                            Optional.

                               56








èARREST SCREEN FIELDS



FIELD NAME    SIZE  TYPE                 DEFINITION
----------    ----  ----                 ----------


LAST NAME      15    AN     The last name of the individual
                            being placed in the Arrest File.
                            You must enter a last name to create
                            an arrest record.  The name can be
                            entered in upper or lower case.
                            PRS will convert all names to upper
                            case. When searching  for a particular
                            individual, you can enter all or a
                            portion of the last name.

FIRST NAME     10    AN     The first name of the individual.
                            The name can be entered in upper or
                            lower case.  PRS will convert all
                            names to upper case.  Optional.

LOG NO          7    AN     If you use log numbers to record all
                            arrests, you can enter your own
                            customized codes.  Optional.

DOB             8     N     Individual's date of birth. MM/DD/YY.
                            Optional.

DATE            8     N     Date of arrest. MM/DD/YY. Optional.

TIME            5     N     Time of arrest. HR:MIN. Optional.

OFFENSE        30    AN     Offense description. Optional.

CHAPTER         4    AN     Criminal Code chapter.  Optional.

SECTION         5    AN     Criminal Code section.  Optional.

OFFICER         3    AN     The badge number or initials of the
                            arresting officer.  Optional.

COURT DATE      8     N     Original court date. MM/DD/YY.
                            Optional.

CONT DATE       8     N     Most recent continuance date.
                            MM/DD/YY. Optional.

DOCKET         10    AN     Docket number.  Optional.

MAIL DATE       8     N     Date the warrant was mailed.
                            MM/DD/YY. Optional.

WARRANT        10    AN     Warrant number.  Optional.

                               57








èCOMP CLASS      5    AN     Customized code indicating the class
                            of complaint.  Optional, but import-
                            ant to the creation of the Uniform
                            Crime Report.

SEX             1    AN     Sex of the individual.  Optional, but
                            important to the creation of the
                            Uniform Crime Report.

AGE             3     N     Age of the individual.  Optional, but
                            important to the creation of the
                            Uniform Crime Report.











































                               58









èCRIMINAL SCREEN FIELDS




FIELD NAME    SIZE  TYPE                 DEFINITION
----------    ----  ----                 ----------


LAST NAME      15    AN     The last name of the individual
                            being placed in the Criminal File.
                            You must enter a last name to create
                            a criminal record.  The name can be
                            entered in upper or lower case.
                            PRS will convert all names to upper
                            case. When searching  for a particular
                            individual, you can enter all or a
                            portion of the last name.

FIRST NAME     10    AN     The first name of the individual.
                            The name can be entered in upper or
                            lower case.  PRS will convert all
                            names to upper case.  Optional.

DOB             8     N     Individual's date of birth.
                            MM/DD/YY. Optional.

DATE            8     N     Date placed in the criminal file.
                            MM/DD/YY. Optional.

OFFICER         3    AN     The badge number or initials of the
                            arresting officer.  Optional.

OFFENSE        30    AN     Offense description. Optional.

PLEA            2    AN     Customized code indicating the plea
                            entered by the individual.  Optional.

DISP           20    AN     Disposition of the case.  Optional.
















                               59









èAPPENDIX D.  SAMPLE REPORTS


UNIFORM CRIME REPORT SAMPLE








                    UNIFORM CRIME REPORT




                    REPORT PERIOD  01/85




COMPLAINT CLASS  SEX  10 15 20 25 30 35 40 45 50 55 60 65 70+

       AA         F    0  0  2  3  1  0  0  1  0  0  0  0  0

       AA         M    0  1  3  2  3  1  2  0  0  0  0  0  0

       BA         M    0  0  1  0  2  0  0  0  0  0  0  0  0


























                               60









èDISPATCH CALL ANALYSIS REPORT (BY SECTOR/AREA) SAMPLE








                DISPATCH CALLS ANALYSIS REPORT

                       BY SECTOR/AREA
                     REPORT PERIOD 2/84


SECTOR/AREA   LOG    DATE DAY TIME   COMPL         NAME       DISP

    1/1     1112345 2/7/84 1  12:12    3      JOHNSON, HOWARD  1
    1/2     1112435 2/9/84 3  13:21    1      SMITH, ALBERT    3









DISPATCH CALL ANALYSIS REPORT (BY COMPLAINT CODE) SAMPLE





                DISPATCH CALLS ANALYSIS REPORT

                      BY COMPLAINT CODE
                      REPORT PERIOD 2/84



  COMPL    LOG    DATE  DAY  TIME  SECTOR/AREA      NAME        DISP

    1    1112435 2/9/84  3   13:21     1/2      SMITH, ALBERT    3
    3    1112345 2/7/84  1   12:12     1/1      JOHNSON, HOWARD  1










                               61









èFIREARMS LICENSE REPORT (BY LICENSE TO CARRY #) SAMPLE







                   FIREARMS LICENSE REPORT


LTC          NAME         DOB   ISSUED EXPIRES HT WT  HAIR  EYES

3254832 JOHNSON, HOWARD 12/7/32 7/6/84 7/6/85  66 160 BLK   BLUE
3254821 BLAKE, WILLIAM  7/21/42 8/2/84 8/2/85  70 200 BRWN  BRWN
3254891 PHILBRICK, GIB  8/27/34 8/9/84 8/9/85  74 210 BLND  BLUE








FIREARMS LICENSE REPORT (BY FIREARMS IDENTIFICATION #) SAMPLE







                   FIREARMS LICENSE REPORT


FID          NAME         DOB   ISSUED EXPIRES HT WT  HAIR  EYES

2314564 JOHNSON, HOWARD 12/7/32 7/6/84 7/6/85  66 160 BLCK  BLUE
2316787 PHILBRICK, GIB  8/27/34 8/9/84 8/9/85  74 210 BLND  BLUE
3012103 BLAKE, WILLIAM  7/21/42 8/2/84 8/2/85  70 200 BRWN  BRWN















                               62









èFIREARMS ALPHA REPORT SAMPLE







                   FIREARMS ALPHA REPORT


     NAME         DOB   LICENSE ISSUED EXPIRES HT WT  HAIR  EYES

BLAKE, WILLIAM  7/21/42 3254821 8/2/84 8/2/85  70 200 BRWN  BRWN
JOHNSON, HOWARD 12/7/32 3254832 7/6/84 7/6/85  66 160 BLCK  BLUE
PHILBRICK, GIB  8/27/34 3254891 8/9/84 8/9/85  74 210 BLND  BLUE







































                               63









èOUTSTANDING WARRANTS REPORT SAMPLE








                   OUTSTANDING WARRANTS REPORT


      NAME           DATE   WARRANT   ACTION  ACTION DATE STATUS

HOWARD, JOHN       1/24/84 2317485362   22     3/15/84      2
BLACK, EDDIE       3/27/84 2317485392   13     6/10/84      1
LEACH, KIP         4/1/84  2317485421   11     6/21/84      2






































                               64









èE.  SAMPLE SCREENS


The  following screen will be displayed when you initially  enter
PRS and is referred to as the MASTER MENU SCREEN:




                   MASTER MENU SCREEN



                1.  Dispatch Records

                2.  Cross Reference

                3.  Warrant Records

                4.  Arrest Records

                5.  Criminal Records

                6.  Reports

                7.  HELP

                8.  EXIT



                PLEASE ENTER CHOICE























                               65









èThe  following  screen  will  be displayed when  you  choose  the
Dispatch Records function on the MASTER MENU SCREEN:




                     DISPATCH SCREEN



LAST NAME                      FIRST                       LOG NO

DATE         DAY   REPORT BY                     SECT    AREA

NATURE                           LOCATION

         COMPLAINT CODE          DISPOSITION

         UNIT 1      UNIT 2      UNIT 3      UNIT 4

         OFCR 1      OFCR 2      OFCR 3      OFCR 4


                       DISPATCH ACTIVITY

RECEIVED     DISPATCHED      ARRIVED      CLEARED     FIRE DPT

HOSPITAL     TOW             COMPANY      OTHER       CONTACT



PLEASE ENTER YOUR CHOICE  (A)dd  (S)earch  (H)elp  (E)xit























                               66









èThe following screen will be displayed when you choose the ADD
option on the DISPATCH SCREEN:




                   DISPATCH ADD SCREEN



LAST NAME                      FIRST                       LOG NO

DATE         DAY   REPORT BY                     SECT    AREA

NATURE                           LOCATION

         COMPLAINT CODE          DISPOSITION

         UNIT 1      UNIT 2      UNIT 3      UNIT 4

         OFCR 1      OFCR 2      OFCR 3      OFCR 4


                       DISPATCH ACTIVITY

RECEIVED     DISPATCHED      ARRIVED      CLEARED     FIRE DPT

HOSPITAL     TOW             COMPANY      OTHER       CONTACT



ENTER THE INDIVIDUAL'S NAME OR PRESS THE RETURN KEY TO EXIT.























                               67









èThe following screen will be displayed when you choose the SEARCH
option on the DISPATCH SCREEN:




                 DISPATCH SEARCH SCREEN



LAST NAME                      FIRST                       LOG NO

DATE         DAY   REPORT BY                     SECT    AREA

NATURE                           LOCATION

         COMPLAINT CODE          DISPOSITION

         UNIT 1      UNIT 2      UNIT 3      UNIT 4

         OFCR 1      OFCR 2      OFCR 3      OFCR 4


                       DISPATCH ACTIVITY

RECEIVED     DISPATCHED      ARRIVED      CLEARED     FIRE DPT

HOSPITAL     TOW             COMPANY      OTHER       CONTACT



ENTER ALL OR A PORTION OF INDIVIDUAL'S NAME OR PRESS THE RETURN
KEY TO EXIT.






















                               68









èThe  following  screen will be displayed when your search  for  a
dispatch  call  (from the DISPATCH SEARCH SCREEN) is  successful.
The screen will also contain details about the individual.




                 DISPATCH SEARCH SCREEN



LAST NAME                      FIRST                       LOG NO

DATE         DAY   REPORT BY                     SECT    AREA

NATURE                           LOCATION

         COMPLAINT CODE          DISPOSITION

         UNIT 1      UNIT 2      UNIT 3      UNIT 4

         OFCR 1      OFCR 2      OFCR 3      OFCR 4


                       DISPATCH ACTIVITY

RECEIVED     DISPATCHED      ARRIVED      CLEARED     FIRE DPT

HOSPITAL     TOW             COMPANY      OTHER       CONTACT



ENTER CHOICE (C)hange (N)ext (P)rior (D)elete (H)ardcopy (E)xit






















                               69









èThe following screen will be displayed when your choose to CHANGE
the dispatch call displayed on the DISPATCH CHANGE SCREEN:





                 DISPATCH CHANGE SCREEN



LAST NAME                      FIRST                       LOG NO

DATE         DAY   REPORT BY                     SECT    AREA

NATURE                           LOCATION

         COMPLAINT CODE          DISPOSITION

         UNIT 1      UNIT 2      UNIT 3      UNIT 4

         OFCR 1      OFCR 2      OFCR 3      OFCR 4


                       DISPATCH ACTIVITY

RECEIVED     DISPATCHED      ARRIVED      CLEARED     FIRE DPT

HOSPITAL     TOW             COMPANY      OTHER       CONTACT


PLEASE ENTER THE CHANGES.























                               70









èThe  following screen will be displayed when you choose the  Help
option from the DISPATCH SCREEN:



                   DISPATCH HELP SCREEN


PURPOSE

The DISPATCH SCREEN may be used to keep a record of your dispatch
calls.  The details can be added as the dispatcher is taking the
call or later from a written record.  As new information is
received, the record may be updated.  The details of a dispatch
record are available by choosing to search for an individual by
last name.

FUNCTION

The DISPATCH SCREEN will allow you to ADD or SEARCH for the
dispatch record.  When you choose to ADD a record, PRS will prompt
you for details about the call.  At minimum, the individual's name
must be entered.  When you choose to SEARCH for a dispatch call, PRS
will prompt you for the last name.  If the search is unsuccessful,
that means a record cannot be found for that individual.  Once the
search is successful, you will be given the option to CHANGE the
record, view the NEXT or PRIOR record, DELETE the record, print a
HARDCOPY of the record or EXIT to the MASTER MENU SCREEN.


PRESS ANY KEY TO CONTINUE
























                               71









èThe  following  screen  will  be displayed when  you  choose  the
Cross Reference function on the MASTER MENU SCREEN:






                 CROSS REFERENCE SCREEN



LAST NAME                      FIRST NAME                    DATE

                 AKA

ADDRESS                           CITY             STATE      ZIP

PHONE                 HEIGHT      WEIGHT      HAIR      EYES  SEX

COMPLEXION       RACE    DOB           POB                  SCARS

FATHER                           MOTHER

MARITAL STATUS   SPOUSE                            CHILDREN

EMPLOYER                           OCCUPATION

SSAN             LIC NO                               STATUS

MEDICAL HISTORY

MEDICINE                           CONTACT

LTC         DATE           EXP           FID          DATE



PLEASE ENTER YOUR CHOICE  (A)dd  (S)earch  (H)elp  (E)xit
















                               72









èThe following screen will be displayed when you choose the ADD
option on the CROSS REFERENCE SCREEN:




                 CROSS REFERENCE ADD SCREEN



LAST NAME                      FIRST NAME                    DATE

                 AKA

ADDRESS                           CITY             STATE      ZIP

PHONE                 HEIGHT      WEIGHT      HAIR      EYES  SEX

COMPLEXION       RACE    DOB           POB                  SCARS

FATHER                           MOTHER

MARITAL STATUS   SPOUSE                            CHILDREN

EMPLOYER                           OCCUPATION

SSAN             LIC NO                               STATUS

MEDICAL HISTORY

MEDICINE                           CONTACT

LTC         DATE           EXP           FID          DATE


ENTER THE INDIVIDUAL'S NAME OR PRESS THE RETURN KEY TO EXIT.



















                               73









èThe following screen will be displayed when you choose the SEARCH
option on the CROSS REFERENCE SCREEN:





               CROSS REFERENCE SEARCH SCREEN



LAST NAME                      FIRST NAME                    DATE

                 AKA

ADDRESS                           CITY             STATE      ZIP

PHONE                 HEIGHT      WEIGHT      HAIR      EYES  SEX

COMPLEXION       RACE    DOB           POB                  SCARS

FATHER                           MOTHER

MARITAL STATUS   SPOUSE                            CHILDREN

EMPLOYER                           OCCUPATION

SSAN             LIC NO                               STATUS

MEDICAL HISTORY

MEDICINE                           CONTACT

LTC         DATE           EXP           FID          DATE


ENTER ALL OR A PORTION OF INDIVIDUAL'S NAME OR PRESS THE RETURN
KEY TO EXIT.

















                               74









èThe  following screen will be displayed when your search  for  an
individual  (from the CROSS REFERENCE SEARCH SCREEN) is  success-
ful.  The screen will also contain details about the individual.






               CROSS REFERENCE SEARCH SCREEN



LAST NAME                      FIRST NAME                    DATE

                 AKA

ADDRESS                           CITY             STATE      ZIP

PHONE                 HEIGHT      WEIGHT      HAIR      EYES  SEX

COMPLEXION       RACE    DOB           POB                  SCARS

FATHER                           MOTHER

MARITAL STATUS   SPOUSE                            CHILDREN

EMPLOYER                           OCCUPATION

SSAN             LIC NO                               STATUS

MEDICAL HISTORY

MEDICINE                           CONTACT

LTC         DATE           EXP           FID          DATE


ENTER CHOICE (C)hange (N)ext (P)rior (D)elete (H)ardcopy (E)xit
















                               75









èThe following  screen will be displayed when you choose to CHANGE
the  cross  reference  record displayed on  the  CROSS  REFERENCE
CHANGE SCREEN:





               CROSS REFERENCE CHANGE SCREEN



LAST NAME                      FIRST NAME                    DATE

                 AKA

ADDRESS                           CITY             STATE      ZIP

PHONE                 HEIGHT      WEIGHT      HAIR      EYES  SEX

COMPLEXION       RACE    DOB           POB                  SCARS

FATHER                           MOTHER

MARITAL STATUS   SPOUSE                            CHILDREN

EMPLOYER                           OCCUPATION

SSAN             LIC NO                               STATUS

MEDICAL HISTORY

MEDICINE                           CONTACT

LTC         DATE           EXP           FID          DATE


PLEASE ENTER THE CHANGES.


















                               76








èThe  following screen will be displayed when you choose the  Help
option from the CROSS REFERENCE SCREEN:





               CROSS REFERENCE HELP SCREEN


PURPOSE

The CROSS REFERENCE SCREEN may be used to keep a record of local
residents.  Generally, records are kept when a resident calls with
a complaint, has a medical problem or has registered firearms.  As
new  information  is received,  you will be able  to  update  the
record.  The details of a cross reference record are available by
choosing to search for an individual by last name.

FUNCTION

The CROSS REFERENCE SCREEN will allow you to ADD or SEARCH for the
record of a local resident.  When you choose to ADD a record, PRS
will prompt you for details about the resident.  At minimum, the
individual's name must be entered.  When you choose to SEARCH for a
resident, PRS will prompt you for the last name.  If the search is
unsuccessful, that means a record cannot be found for that
individual.  Once the search is successful, you will be given the
option to CHANGE the record, view the NEXT or PRIOR record, print
a HARDCOPY of the record, DELETE the record or EXIT to the MASTER
MENU SCREEN.


PRESS ANY KEY TO CONTINUE





















                               77









èThe  following  screen  will  be displayed when  you  choose  the
Warrant Records function on the MASTER MENU SCREEN:






                      WARRANT SCREEN


LAST NAME                      FIRST                       LOG NO

ADDRESS

CITY                    STATE        ZIP                   STATUS

DATE            WARRANT NO                ISSUED BY

OFFENSE                             ACTION            ACTION DATE


PLEASE ENTER YOUR CHOICE  (A)dd  (S)earch  (H)elp  (E)xit
































                               78









èThe following screen will be displayed when you choose the ADD
option on the WARRANT SCREEN:






                     WARRANT ADD SCREEN


LAST NAME                      FIRST                       LOG NO

ADDRESS

CITY                    STATE        ZIP                   STATUS

DATE            WARRANT NO                ISSUED BY

OFFENSE                             ACTION            ACTION DATE


ENTER THE INDIVIDUAL'S LAST NAME OR PRESS THE RETURN KEY TO EXIT.
































                               79









èThe following screen will be displayed when you choose the SEARCH
option on the WARRANT SCREEN:






                    WARRANT SEARCH SCREEN


LAST NAME                      FIRST                       LOG NO

ADDRESS

CITY                    STATE        ZIP                   STATUS

DATE            WARRANT NO                ISSUED BY

OFFENSE                             ACTION            ACTION DATE


ENTER ALL OR A PORTION OF INDIVIDUAL'S NAME OR PRESS THE RETURN
KEY TO EXIT.































                               80









èThe  following  screen will be displayed when your search for  an
individual  (from the WARRANT SEARCH SCREEN) is successful.   The
screen will also contain details about the individual.






                    WARRANT SEARCH SCREEN


LAST NAME                      FIRST                       LOG NO

ADDRESS

CITY                    STATE        ZIP                   STATUS

DATE            WARRANT NO                ISSUED BY

OFFENSE                             ACTION            ACTION DATE


ENTER CHOICE (C)hange (N)ext (P)rior (D)elete (H)ardcopy (E)xit































                               81









èThe following screen will be displayed when you choose to CHANGE
the warrant record displayed on the WARRANT CHANGE SCREEN:





                    WARRANT CHANGE SCREEN


LAST NAME                      FIRST                       LOG NO

ADDRESS

CITY                    STATE        ZIP                   STATUS

DATE            WARRANT NO                ISSUED BY

OFFENSE                             ACTION            ACTION DATE

PLEASE ENTER THE CHANGES.


































                               82









èThe  following screen will be displayed when you choose the  Help
option from the WARRANT SCREEN:





                WARRANT HELP SCREEN


PURPOSE

The WARRANT SCREEN may be used to keep a record of outstanding
warrants.  When you receive a warrant, you will want to add a
new record.  As new details are received, you will be able to
update the record.  The details of a warrant are available by
choosing to search for an individual by last name.

FUNCTION

The WARRANT SCREEN will allow you to ADD or SEARCH for a warrant.
When you choose to ADD a warrant record, PRS will prompt you for
details of the warrant.  At minimum, the individual's name must
be entered.  When you choose to SEARCH for a warrant record, PRS
will prompt you for the last name.  If the search is unsuccess-
ful,  that means no warrant can be found for that individual.
Once the search is successful, you will be given the option to
CHANGE the record,  view the NEXT or PRIOR record,  DELETE the
record, print a HARDCOPY of the record or EXIT to the MASTER
MENU SCREEN.


PRESS ANY KEY TO CONTINUE






















                               83









èThe  following  screen  will  be displayed when  you  choose  the
Arrest Records function on the MASTER MENU SCREEN:





                      ARREST SCREEN


LAST NAME                      FIRST                       LOG NO

DOB                   AGE             SEX                 OFFICER

ARREST DATE                  TIME                 COMPLAINT CLASS

OFFENSE                                    CHAPTER        SECTION

COURT DATE              CONT DATE              DOCKET NO

MAIL DATE              WARRANT NO


PLEASE ENTER YOUR CHOICE  (A)dd  (S)earch  (H)elp  (E)xit































                               84









èThe following screen will be displayed when you choose the ADD
option on the ARREST SCREEN:





                     ARREST ADD SCREEN


LAST NAME                      FIRST                       LOG NO

DOB                   AGE             SEX                 OFFICER

ARREST DATE                  TIME                 COMPLAINT CLASS

OFFENSE                                    CHAPTER        SECTION

COURT DATE              CONT DATE              DOCKET NO

MAIL DATE              WARRANT NO


ENTER THE INDIVIDUAL'S NAME OR PRESS THE RETURN KEY TO EXIT.































                               85









èThe following screen will be displayed when you choose the SEARCH
option on the ARREST SCREEN:





                   ARREST SEARCH SCREEN


LAST NAME                      FIRST                       LOG NO

DOB                   AGE             SEX                 OFFICER

ARREST DATE                  TIME                 COMPLAINT CLASS

OFFENSE                                    CHAPTER        SECTION

COURT DATE              CONT DATE              DOCKET NO

MAIL DATE              WARRANT NO


ENTER ALL OR A PORTION OF THE INDIVIDUAL'S NAME OR PRESS THE
RETURN KEY TO EXIT.






























                               86









èThe  following  screen will be displayed when your search for  an
individual  (from the ARREST SEARCH SCREEN) is  successful.   The
screen will also contain details about the individual.






                   ARREST SEARCH SCREEN


LAST NAME                      FIRST                       LOG NO

DOB                   AGE             SEX                 OFFICER

ARREST DATE                  TIME                 COMPLAINT CLASS

OFFENSE                                    CHAPTER        SECTION

COURT DATE              CONT DATE              DOCKET NO

MAIL DATE              WARRANT NO


ENTER CHOICE (C)hange (N)ext (P)rior (D)elete (H)ardcopy (E)xit





























                               87









èThe following screen will be displayed when you choose to CHANGE
the arrest record displayed on the ARREST CHANGE SCREEN:






                   ARREST CHANGE SCREEN


LAST NAME                      FIRST                       LOG NO

DOB                   AGE             SEX                 OFFICER

ARREST DATE                  TIME                 COMPLAINT CLASS

OFFENSE                                    CHAPTER        SECTION

COURT DATE              CONT DATE              DOCKET NO

MAIL DATE              WARRANT NO


PLEASE ENTER THE CHANGES.






























                               88









èThe  following screen will be displayed when you choose the  Help
option from the ARREST SCREEN:






                   ARREST HELP SCREEN


PURPOSE

The ARREST SCREEN may be used to keep a record of past arrests.
When you receive a written arrest record, you will want to add
the details to PRS.  As new information is received, you will
be able to update the record.  The details of an arrest are
available by choosing to search for an individual by last name.


FUNCTION

The ARREST SCREEN will allow you to ADD or SEARCH for an arrest.
When you choose to ADD an arrest record, PRS will prompt you for
details of the arrest.  At minimum, the individual's name must
be entered.  When you choose to SEARCH for an arrest record,
PRS will prompt you for the last name.  If the search is unsuc-
cessful, that means no arrest record can be found for that
individual.  Once the search is successful, you will be given the
option to CHANGE the record, view the NEXT or PRIOR record, print
a HARDCOPY of the record, DELETE the record or EXIT to the MASTER
MENU SCREEN.


PRESS ANY KEY TO CONTINUE




















                               89









èThe  following  screen  will  be displayed when  you  choose  the
Criminal Records function on the MASTER MENU SCREEN:





                     CRIMINAL SCREEN


LAST NAME                           FIRST NAME

DOB                OFFICER          OFFENSE

DATE            PLEA        DISPOSITION


PLEASE ENTER YOUR CHOICE  (A)dd  (S)earch  (H)elp  (E)xit





































                               90









èThe following screen will be displayed when you choose the ADD
option on the CRIMINAL SCREEN:





                   CRIMINAL ADD SCREEN


LAST NAME                           FIRST NAME

DOB                OFFICER          OFFENSE

DATE            PLEA        DISPOSITION



ENTER THE INDIVIDUAL'S NAME OR PRESS THE RETURN KEY TO EXIT.




































                               91









èThe following screen will be displayed when you choose the SEARCH
option on the CRIMINAL SCREEN:






                 CRIMINAL SEARCH SCREEN


LAST NAME                           FIRST NAME

DOB                OFFICER          OFFENSE

DATE            PLEA        DISPOSITION


ENTER ALL OR A PORTION OF THE NAME OR PRESS THE RETURN KEY
TO EXIT.



































                               92









èThe  following  screen will be displayed when your search for  an
individual (from the CRIMINAL SEARCH SCREEN) is successful.   The
screen will also contain details about the individual.






                 CRIMINAL SEARCH SCREEN


LAST NAME                           FIRST NAME

DOB                OFFICER          OFFENSE

DATE            PLEA        DISPOSITION


ENTER CHOICE (C)hange (N)ext (P)rior (D)elete (H)ardcopy (E)xit



































                               93









èThe following screen will be displayed when you choose to CHANGE
the criminal record displayed on the CRIMINAL SEARCH SCREEN:






                 CRIMINAL CHANGE SCREEN


LAST NAME                           FIRST NAME

DOB                OFFICER          OFFENSE

DATE            PLEA        DISPOSITION


PLEASE ENTER THE CHANGES.




































                               94









èThe  following screen will be displayed when you choose the  Help
option from the CRIMINAL SCREEN:






                     CRIMINAL HELP SCREEN


PURPOSE

The CRIMINAL SCREEN may be used to keep a record of criminal
records.  When you receive a written criminal record, you will
want to add the details to PRS.  As new information is received,
you will be able to update the record.  The details of a criminal
record are available by choosing to search for an individual by
last name.


FUNCTION

The CRIMINAL SCREEN will allow you to ADD or SEARCH for a
criminal record.  When you choose to ADD a record, PRS will
prompt you for details of the criminal record.  At minimum, the
individual's name must be entered.  When you choose to SEARCH
for a criminal record, PRS will prompt you for the last name.
If the search is unsuccessful, that means no criminal record
can be found for that individual.  Once the search is successful,
you will be given the option to CHANGE the record, view the NEXT
or PRIOR record, print a HARDCOPY of the record, DELETE the
record or EXIT to the MASTER MENU SCREEN.


PRESS ANY KEY TO CONTINUE



















                               95









èThe  following  screen  will  be displayed when  you  choose  the
Reports function on the MASTER MENU SCREEN:






                     REPORT MENU SCREEN



                1.  Uniform Crime Report

                2.  Dispatch Call Analysis

                3.  Firearms License Report

                4.  Firearms Alpha Report

                5.  Outstanding Warrants

                6.  REPORT DESCRIPTIONS

                7.  EXIT



                PLEASE ENTER CHOICE


























                               96









èThe  following  screen  will  be displayed when  you  choose  the
Uniform Crime Report option on the REPORT MENU SCREEN:






             UNIFORM CRIME REPORT SCREEN




PLEASE ENTER THE MONTH AND YEAR THAT THE REPORT SHOULD COVER OR
PRESS RETURN TO EXIT.


(After entering the month and year...)


PLEASE STAND BY WHILE THE ARREST FILE IS SORTED...


(After the ARREST file is sorted...)


THANKS FOR WAITING.  THE ARREST FILE HAS BEEN SORTED AND THE
UNIFORM CRIME REPORT CAN NOW BE PRINTED.  PLEASE TURN YOUR
PRINTER ON AND MAKE SURE YOUR PAPER IS ALIGNED.  IF YOU DECIDE
NOT TO PRINT THE REPORT, ENTER  'ABORT'.  OTHERWISE, PRESS THE
RETURN KEY.
























                               97









èThe  following  screen  will be displayed  when  you  choose  the
Dispatch Call Analysis option on the REPORT MENU SCREEN:






                  DISPATCH CALLS ANALYSIS SCREEN



PLEASE ENTER THE MONTH AND YEAR THAT THE REPORT SHOULD COVER OR
PRESS RETURN TO EXIT.


(After entering the month and year...)


WOULD YOU LIKE THE REPORT BY (C)OMPLAINT CODE OR (S)ECTOR/AREA ?


(After making your choice...)


PLEASE STAND BY WHILE THE DISPATCH FILE IS SORTED...


(After the DISPATCH file is sorted...)


THANKS FOR WAITING.  THE DISPATCH FILE HAS BEEN SORTED AND THE
DISPATCH CALLS ANALYSIS REPORT CAN NOW BE PRINTED.  PLEASE TURN
YOUR PRINTER ON AND MAKE SURE YOUR PAPER IS ALIGNED.  IF YOU
DECIDE NOT TO PRINT THE REPORT, ENTER 'ABORT'.  OTHERWISE, PRESS
THE RETURN KEY.



















                               98









èThe  following  screen  will be displayed when  you  choose  the
Firearms License Report option on the REPORT MENU SCREEN:






               FIREARMS LICENSE REPORT SCREEN



WOULD YOU LIKE THE REPORT SORTED BY (L)ICENSE TO CARRY OR
                                    (F)IREARMS IDENTIFICATION ?


(After making your choice...)


PLEASE STAND BY WHILE THE CROSS REFERENCE FILE IS SORTED...


(After the CROSS REFERENCE file is sorted...)


THANKS FOR WAITING.  THE CROSS REFERENCE FILE HAS BEEN SORTED AND
THE FIREARMS REPORT CAN NOW BE PRINTED.  PLEASE TURN YOUR PRINTER
ON AND MAKE SURE YOUR PAPER IS ALIGNED.  IF YOU DECIDE NOT TO
PRINT THE REPORT, ENTER 'ABORT'. OTHERWISE, PRESS THE RETURN KEY.


























                               99









èThe  following  screen  will  be displayed when  you  choose  the
Firearms Alpha Report option on the REPORT MENU SCREEN:





             FIREARMS ALPHA REPORT SCREEN



THE FIREARMS ALPHA REPORT CAN NOW BE PRINTED.  PLEASE TURN YOUR
PRINTER ON AND MAKE SURE YOUR PAPER IS ALIGNED.  IF YOU DECIDE
NOT TO PRINT THE REPORT, ENTER 'ABORT'.  OTHERWISE, PRESS THE
RETURN KEY.








































                               100









èThe  following  screen  will  be displayed when  you  choose  the
Outstanding Warrants option on the REPORT MENU SCREEN:






             OUTSTANDING WARRANTS REPORT SCREEN



THE OUTSTANDING WARRANTS REPORT CAN NOW BE PRINTED.  PLEASE TURN
YOUR PRINTER ON AND ALIGN THE PAPER.  IF YOU DECIDE NOT TO PRINT
THE REPORT, ENTER 'ABORT'.  OTHERWISE, PRESS THE RETURN KEY.








































                               101









èThe  following  screen  will  be displayed when  you  choose  the
REPORT DESCRIPTIONS option on the REPORT MENU SCREEN:






                 REPORT DESCRIPTIONS SCREEN


The following reports may be chosen from the REPORT MENU:

UNIFORM CRIME REPORT - Prints a summary of crime activities for a
     particular month.  The details are separated by complaint
     class, the sex and age of the individual.

DISPATCH CALL ANALYSIS - Prints details of all dispatch calls for
     a particular month.  The details can be displayed in order
     by complaint code or by sector/area.

FIREARMS LICENSE REPORT - Prints details of all firearms records
     in order by a License To Carry # or by an FID #.

FIREARMS ALPHA REPORT - Prints details of all firearms records in
     order by registered owner name.

OUTSTANDING WARRANTS - Prints details of all warrants that have a
     status of (O)utstanding.


PRESS ANY KEY TO CONTINUE























                               102









èThe  following screen will be displayed when you choose the  HELP
option on the MASTER MENU SCREEN:







                   MASTER MENU HELP SCREEN



Welcome to your new computerized Police Records System, or 'PRS'
for short.   PRS provides 6 basic functions which you may find
helpful on a day-to-day basis.  Briefly, these functions are:

- DISPATCH RECORDS where you'll be able to add, view or update
  details of dispatched calls.
- CROSS REFERENCE where the details of local residents are kept.
- WARRANT RECORDS where details of outstanding warrants are kept.
- ARREST RECORDS where details of prior arrests are kept.
- CRIMINAL RECORDS where details of prior criminal records are kept.
- REPORTS where you'll be able to ask for and receive reports.

The MASTER MENU SCREEN is your directory to all of the functions
available within PRS.  You'll notice that each function is pre-
sented to you with a preceeding number.  So, for example, if you
want to add a dispatch record or just look at one, you can simply
enter a '1'.  PRS will immediately present a new screen for
adding or finding the dispatch record.


PRESS ANY KEY TO CONTINUE





















                               103









èF.  PRS USER GROUP


   When you become a member of the PRS User Group, you will receive:


   -  free telephone support.

   -  Free consultation time to discuss modifications to PRS that
      you may require.   We will then provide a cost estimate and
      you can decide whether you want us to do the  modifications.

   -  Future notices of upgrades.

   -  Upgraded PRS 1.2 with the following, additional features:

      - Quick Locator
      - Field Interviews
      - Protection From Abuse Orders
      - Traffic Accidents
      - Parking & Traffic Citations
      - Lost/Stolen Property
      - Many additional reports...



Please complete the following registration form, enclose a check
for $75 and mail to:
                           MICROSERVICES
                            P.O. Box 40
                       BROOKSVILLE, ME 04617

DEPARTMENT NAME:

CONTACT PERSON:

ADDRESS:

CITY:                      STATE:          ZIP:

PHONE:

DO YOU NEED THE....HARD DISK VERSION:      FLOPPY DISK VERSION:

WOULD YOU LIKE INFORMATION ABOUT OUR $25 FLEET MANAGEMENT SYSTEM?










                               104